TERMS OF REFERENCE FOR THE ENGAGEMENT OF A CONSULTANT TO PRODUCE A VIDEO DOCUMENTARY ON THE IMPLEMENTATION OF THE COURT ADMINISTRATION AND CASE MANAGEMENT PROJECT IN KADUNA, NASARAWA, PLATEAU STATE (S)

PURPOSE OF TERMS OF REFERENCE 

1. The Public and Private Development Centre (PPDC) is implementing the Court Administration and Case Management [CACM] Project funded by the United States Department of State Bureau of International Law Enforcement and Narcotics (INL) 
2. The Project is carrying out some interventions to improve Case Management Systems, Case Scheduling and Notification Systems, Court Administration, and evidence and records keeping in key Justice Sector institutions in the Pilot States of Kaduna, Plateau, and Nasarawa State   

BACKGROUND

The Public and Private Development Centre (PPDC) is a non-governmental organisation and social enterprise driven by the desire to have a more transparent and accountable government and citizens empowered to participate in governance processes actively. PPDC focuses on strengthening and scaling reform targeting service delivery among criminal justice institutions. 

PPDC is implementing the Court Administration and Case Management [CACM] Project funded by the United States Department of State Bureau of International Law Enforcement and Narcotics (INL) under its justice and human rights programme for Nigeria. The CACM project is implemented in 3 pilot states of Kaduna, Nasarawa, and Plateau State 

The aim of the CACM project is to deploy case management systems to promote speedy and efficient dispensation of justice by justice sector institutions thereby making court processes more efficient. The CACM’s project has four objectives which include:

• Improved capacity, efficiency, and accountability in Nigeria’s court case management system
• Improved control, preservation, and storage of evidence within the Nigerian criminal justice system
• Improved scheduling system for court sessions and hearings in the Nigerian criminal justice system
• Improved court administration processes within the Nigerian criminal justice system

The CACM project aligns with the PPDC’s Access to Justice program which aims to improve access to and dispensation of justice for Nigerians, improve citizens’ interaction with government/ law using transparency tools, and enhance States’ capacities to investigate and prosecute cases effectively.  PPDC intends to produce a documentary that captures its goal and core values espoused within its Access to Justice initiative with its main focus being to expound on the objectives of the CACM Project. 

The terms of reference will support the production of a documentary that will portray the overall goal and objectives of the CACM project and the interventions implemented in its focal states of Kaduna, Nasarawa, and Plateau. The documentary will also look at the lives of citizens affected by the inefficiencies in the judicial system, existing gaps in the current system that enabled poor case management as well as evidence and record management but showcase how the CACM intervention has improved their lives, access to justice, and human rights. 

DESCRIPTION

• PPDC is seeking the services of a Consultant (Professional videographer and writer) to produce a documentary on the project.
• The Consultant will produce a high-quality 30-Minute documentary film and 4 short clips showcasing the achievements of the project including Success Stories of changes witnessed and other relevant information from the state partners, Justice Sector Stakeholders, and beneficiaries of the interventions implemented under the Court Administration and Case Management [CACM] Project to improve speedy dispensation of criminal justice in Kaduna State [location Kaduna], Nasarawa State [location is Lafia] and Plateau State[ location is Jos] respectively.  
• The documentary must be produced in the English language with a copy in the Hausa Language
• Produce a three-minute trailer summarizing the entire video
• The assignment will commence in June 2023 and end in February 2024. The consultant will be expected to deliver this assignment three (3) weeks after final filming. 

• The Consultant will be required to travel frequently to the project states during the project duration.

SCOPE OF WORK (ACTIVITIES)

The Consultant will be expected to conduct the following activities in close consultation with the PPDC Communication team, CACM project team, and key stakeholders who are the individual person[s] whose lives are represented by the cases and records. 

The Consultant will do the following activities: – 

1. Provide deep insight into the state of court administration and case management in different courts prior to the commencement of the CACM project. 
2. Focus on capturing the stories of the interventions in various courts across the states. 
3. Liaise with the partners and PPDC staff within Kaduna, Plateau, and Nasarawa States to identify unique stories of citizens who have benefitted from the CACM project
4. Develop and send scripts and interview questions to be reviewed before proceeding with production.
5. Conduct interviews to garner an understanding of the issues/problems
6. Cover the before and after the process of a court hearing and highlight the impact of the intervention of the CACM project. 
7. Cover direct and indirect casualties of poor case management (Case studies) 
8. Work with the PPDC Communications team for guidance on producing this documentary film.
9. Ensure that the consent of the beneficiaries being filmed is granted by signing the consent and release forms.
10. Deliver diverse formats of 2 short videos and lengths for documentation and use on social media

CONDITIONS OF WORK

• The Consultant will be required to travel to the locations, PPDC will not cover travel-related costs to the locations. The cost of travel should be included in your invoice.   

KEY DELIVERABLES

The expected outcome and deliverables of the consultancy are:

1. A 30-minute  High Definition video documentary  In the English  language and a voice-over translation of the same video into the Hausa language (2 videos)
2. A short film on the CACM project (5 minutes)  
3. Two [maximum three-minute] trailers summarizing the entire video
4. Translations in English Language for the audio-visual documentary where communication is in Hausa or any other Language.
5. Final report on the project implementation 

QUALIFICATION AND EXPERTISE 

The successful candidate is required to meet the following criteria:

• A reputable media agency or organisation with at least 3 years of filming experience with a Strong theoretical and practical background in videography, including possession and ability to use the most current version of HD cameras, sound and lighting equipment, and most recent editing programmes.
• Proven experience in filming and production for similar projects, including subject and light management, as well as editing using the latest software.
• Good understanding of new and evolving technologies and digital platforms. 
• Demonstrated ability to take initiative and work independently.
• The Consultant should have the capacity to deliver within the specified timeframe.
• Experience working with international NGOs and initiatives will be an asset.
• Should have a registered film/media company or entity 

INTENDED AUDIENCE: The documentary and short videos are for “Documentation and Social Media” purposes only. Clips from this documentary film may be used for other PPDC documentaries or films.

MANAGEMENT OF CONSULTANCY

The head of Communications and Knowledge Management will oversee the production of this documentary.  The consultant will work closely with the CACM technical and M&E team. 

PERIOD OF CONSULTANCY: 

The assignment will commence in June 2023 and end in February 2024.  The assignment will be in 2 phases, 

• Phase 1: During the initial phase, the consultant will document the prior state of the justice system before intervention and the ongoing Intervention in three states: Kaduna, Nasarawa, and Plateau. This is expected to take place between the months of June and August. At this phase, the consultant will be required to speak with our partners and beneficiaries of the project to document the state of the court administration and case management in their respective states prior to the CACM intervention 
• Phase 2: The consultant will also travel to the selected states to document the project’s impact on its beneficiaries. This will take place between September and February. At this phase, the consultant will be required to speak with our partners and beneficiaries of the project, to gather and document the impact of the project. 

The consultant will be expected to deliver this assignment three (3) weeks after final filming. 

TO APPLY

The Consultant is expected to submit a proposal highlighting technical expertise, a work plan, and an invoice highlighting the cost implication for the production of this documentary and your tax identification No. 

Application Closing Date 16th of June 2023 (On or before 12:00 PM)

NOTE

Proposals should be submitted electronically to: munachi@procurementmonitor.org and procurement@procurementmonitor.org  copying Comms@procurementmonitor.org and stating the ToR topic in the subject of the email.

The technical proposal must contain the following information

1.  Provide curriculum vitae detailing knowledge/experience in the above areas.
2. Provide proof of previous assignments or similar work conducted for other NGOs or related initiatives.
3.  An outline of how he/she intends to go about the consultancy [work plan].
4. Provide names of two references that can attest to the consultant’s capability to conduct the consultancy.

TERMS AND CONDITIONS OF PAYMENT

The Consultant will be paid the agreed fee on satisfactory completion and submission of the agreed products to PPDC. Payment will be made in 3 installments, 40% mobilization payment, 30% Intermediate/milestone Payment, and 30% upon satisfactory completion of the tasks assigned.

NOTE

Applicable Tax will be deducted by PPDC as stipulated by law and remitted to relevant tax authorities. Other taxes are to be paid directly by the consultant.