TERMS OF REFERENCE FOR THE ENGAGEMENT OF A CONSULTANT TO CONDUCT AND PUBLISH AN INVESTIGATIVE STORY/REPORT ON THE IMPLEMENTATION SUCCESS OF THE COURT ADMINISTRATION AND CASE MANAGEMENT PROJECT IN KADUNA, NASARAWA, PLATEAU STATE[S]

 TERMS OF REFERENCE FOR THE ENGAGEMENT OF A CONSULTANT TO CONDUCT AND PUBLISH AN INVESTIGATIVE STORY/REPORT ON THE IMPLEMENTATION SUCCESS OF THE COURT ADMINISTRATION AND CASE MANAGEMENT PROJECT IN KADUNA, NASARAWA, PLATEAU STATE[S]

by | Jul 22, 2024 | Expression of Interest

INTRODUCTION

This Terms of Reference (ToR) is for the engagement of an independent investigative journalist to conduct and publish an investigative story/report on the successful implementation of the Court Administration and Case Management project in Kaduna, Nasarawa, and Plateau States.

The main objective of this consultancy is to conduct comprehensive research on the successes of the CACM project, focusing on the end uses and the “faces behind the criminal case files.” Additionally, the consultant will publish the findings across various news platforms.

The consultant agrees to work in accordance with the terms of reference and scope of work here embodied. 

BACKGROUND

  1. The Public and Private Development Centre (PPDC) is a non-governmental organisation and social enterprise driven by the desire for a more transparent and accountable government and citizens empowered to participate actively in governance processes. PPDC focuses on strengthening and scaling reform targeting service delivery among criminal justice institutions. 
  2. PPDC implemented the Court Administration and Case Management [CACM] Project funded by the United States Department of State Bureau of International Law Enforcement and Narcotics (INL) under its justice and human rights programme for Nigeria. The CACM project is implemented in 3 pilot states of Kaduna, Nasarawa, and Plateau State 
  3. The aim of the CACM project is to deploy case management systems to promote speedy and efficient dispensation of justice by justice sector institutions thereby making court processes more efficient. The CACM’s project has four objectives which include:
  4. Improved capacity, efficiency, and accountability in Nigeria’s court case management system
  5. Improved control, preservation, and storage of evidence within the Nigerian criminal justice system
  6. Improved scheduling system for court sessions and hearings in the Nigerian criminal justice system
  7. Improved court administration processes within the Nigerian criminal justice system
  8. The CACM project aligns with the PPDC’s Access to Justice program which aims to improve access to and dispensation of justice for Nigerians, improve citizens’ interaction with government/ law using transparency tools, and enhance States’ capacities to investigate and prosecute cases effectively.  PPDC intends to conduct an investigative report that captures the success and core values espoused within its Access to Justice initiative with its main focus being to expound on the objectives of the CACM Project. 

APPROACH AND ACTIVITIES

The consultant will be expected to conduct the following activities in close consultation with the PPDC Communication team, CACM project team.

The Consultant is expected to do the following: –

  1. The consultant should submit a methodology /work plan for the engagement to the PPDC after signing of contract  
  2. The consultant will conduct field research on the impact of the CACM project. 
  3. The consultant will compile the research findings into a comprehensive investigative report.
  4. Highlight key successes, impactful stories, and lessons learned.
  5. Ensure the report is well-structured, engaging, and accessible to a broad audience.
  6. The consultant will utilize all social media platforms to publicize the report once it is approved by the PPDC
  7. The consultant will work with at least 10 media outlets to ensure wide coverage and dissemination of the findings

Key Deliverables

  1. A detailed methodology note/work plan
  2. A comprehensive investigative report that highlights CACM’s success with end users and the justice sector stakeholders
  3. Publish report on at least 10 media outlets 

Duration of Contract

This contract is valid for a period of one (1) month, from 1st August 2024 to 25th August 2024. Should the consultant foresee that it is unable to deliver within the time frame, it shall notify PPDC in writing at least two weeks before the end of the contract, and PPDC shall consider an extension of the timeline at no further cost to PPDC.

PPDC shall not provide any logistics support for the delivery of this assignment. Further, the consultant shall be responsible for its own safety and security while working on this project, and for its employees deployed to work on the project. PPDC shall not be responsible or liable for the safety and security of the consultant’s staff. 

CONDITIONS OF WORK

  • The Consultant will be required to travel to the locations, PPDC will not cover travel-related costs to the locations. The cost of travel should be included in your invoice.   

QUALIFICATION AND EXPERTISE 


The successful candidate is required to meet the following criteria:

  • A reputable investigative media agency or organisation with at least 3 years of investigative journalism.
  • Proven experience in investigative journalism
  • Good understanding of the justice sector and its stakeholders. 
  • Demonstrated ability to take initiative and work independently.
  • The Consultant should have the capacity to deliver within the specified timeframe.
  • Experience working with international NGOs and initiatives will be an asset.
  • Should have a registered investigative media company or entity 

PERIOD OF CONSULTANCY: 

The assignment will commence on August 1 2024 and end on August 25th, 2024.  

TO APPLY

The Consultant is expected to submit a proposal highlighting technical expertise, a work plan, and an invoice highlighting the cost implication for the assignment. Inculude your tax identification No. 

Application Closing Date 30th of July 2024 (On or before 4:00 PM)

NOTE

Proposals should be submitted electronically to: Comms@ppdc.org  stating the ToR topic in the email’s subject. Applications will be reviewed on a rolling basis.

The technical proposal must contain the following information

  1.  Provide curriculum vitae detailing knowledge/experience in the above areas.
  2. Provide proof of previous assignments or similar work conducted for other NGOs or related initiatives.
  3.  An outline of how he/she intends to go about the consultancy [work plan].
  4. Provide names of two references that can attest to the consultant’s capability to conduct the consultancy.

TERMS AND CONDITIONS OF PAYMENT

The Consultant will be paid the agreed fee on satisfactory completion and submission of the agreed products to PPDC. Payment will be made in two installments, 50% mobilization payment, and 50% upon satisfactory completion of the tasks assigned.

NOTE

Withholding Tax will be deducted by PPDC as stipulated by law and remitted to relevant tax authorities. Other taxes are to be paid directly by the consultant.

Invitation to tender as Consultants for Provision of Organization of Physical Case Files and Evidence That Support Cases in The Justice Sector

Invitation to tender as Consultants for Provision of Organization of Physical Case Files and Evidence That Support Cases in The Justice Sector

by | May 2, 2024 | CACM, Expression of Interest, Request for Quotation

May 2024

  1. INTRODUCTION

The Public and Private Development Centre (PPDC), a non-profit organization that promotes increased citizenship participation in governance processes, is implementing a project to strengthen court administration and case management system in the following locations: Plateau, Nasarawa and Kaduna States.  The project aims to improve the capacity of courts in case management and scheduling, control, storage and preservation of evidence, and court administration. 

PPDC is an equal opportunity employer and seeks capable and suitably qualified Consultants to help implement the project in the said states. 

  1. PROJECT DESCRIPTION

This is an invitation to Tender for Consultants to implement the CACM project by providing

Organization of Physical case files & evidence Materials that support cases in the Justice

Sector, in support of Court Administration and Case management projects. The table 1

below shows the tender description.

S/nDescriptions
1SubjectOrganization of Physical Case Files and Evidence That Support Cases in The Justice Sector
3Location for projectPlateau, Nasarawa & Kaduna State
4Date of Tender2nd May, 2024
5Closing date for TenderSubmission16th May, 2024

Background to the project: 

The CACM project commenced with a baseline assessment that presents the gaps and

recommendations for improvement on the current state of Court administration and Case

management system in the mentioned three states.

One of the key interventions is “Provision of service to organize physical (paper) case files

and evidence that supports the cases in archive storage boxes and racks.

The casefiles and evidence(exhibit) items will be stored in either a Record centre or in the

Archive. 

The final index to the collections will map the case files and the evidence together and

later stored in an electronic record management system.

The implementation process will cover the Terms of Reference (ToR)/Services below;

  1. Inventory of site content
  2. Vacuum/cleaning of casefiles and evidence materials
  3. Classify and catalogue with archival providence and security codes
  4. Storage of files in boxes with tamper control
  5. Arrangement of evidence items on the racks
  6. Develop easy retrieval tools (Indexes) for the collections files.

Your proposal to tender should be for the three locations in table 1 above.

Kindly confirm your interest to participate in the bid process by responding to this tender 

document before 5pm on 16th of May 2024.

PROJECT SCOPE

The scope of services to be provided by the Consultant includes the following:-

  1. Give a structured organization approach from Start-up to Requirement analysis, Implementation, Testing, Training, Deployment and Acceptance. 
  2. Supply of storage boxes with barcode labels
  3. Supply of tamper tags for the boxes
  4. Provision of usage and tracking management system (conventional & IT) for routine operational services
  5. Review the existing policies and standard operating procedures in managing case files and evidence items (with global best practices)
  6. Training of court staff in charge of casefiles and evidence management
  7. Development of maintenance and sustainability plan.
  1. QUALIFICATION CRITERIA
  1. Consultants must have capability to develop and implement large-scale physical case files and other information resources for the judiciary and other reputable organizations.
  2. Consultants should have verifiable experience in case management project, archive resource management, records and Library management, data analysis, administrative control for storage infrastructure management and knowledge of risk assessment / disaster management, business continuity and archiving infrastructure
  3. Consultants must work within an agreed timeline to deliver a best practice in case management and record management organization.
  4. Consultants must demonstrate capacity to deliver the project in a cost-effective way.
  1. SUPPORTING DOCUMENTS FOR BID SUBMISSION 

Mandatory

  1. Evidence of professional experience / status for managing administrative and legal
  2. records.
  3. Memorandum and Article of Association of the company
  4. Current Tax Clearance Certificate (evidence of payment of tax for the last three (3) years

Others

  1. Detailed company Profile
  2. Evidence of relevant experience for similar services
  3. Verifiable reference list (at least 2) for whom similar services were / are being executed
  4. Company’s audited financial reports in the last three years.
  5. Statement of organization’s core technical competencies and skills available
  6. Details of key manpower including names and short CVs of key professional staff to be
  7. deployed.
  8. Name, position, phone number and email address of key contact person.
  9. Support, Maintenance and Knowledge transfer like training for administrators/system
  10. support team.

NOTE THE INFORMATION BELOW: 

1. Appropriate taxes such as Withholding Tax (WHT) will be deducted prior to making any payments for  the good[s] supplied. Also, PPDC as an NGO is exempt from the payment of VAT.

2. ALL BIDS MUST BE SUBMITTED IN HARD COPY 

3. All hard copy bids must be put in an envelope and address to the below address:  

Public and Private Development Centre 

Block L, House No 2, Plot 622 Mercy Samuelson Estate,  

Karmo District, Abuja,FCT.

5. Ensure you put all bids into the PPDC bid box and complete the bid worksheet at the  office reception at the address stated above. 

6. All bids must be submitted before close of business, on 16th May ,2024.

7. All financial bids must be in Naira (NGN). NOTE, partial quotes are not allowed.

8. All Prices must be valid for 90 days and must be inclusive of delivery costs. Note in  some circumstances PPDC may ask that this period be extended beyond this initial  period indicated in this RFQ.

9. Bids to be submitted between the hours of 10.00am and 4:00 pm on Monday through  Friday only. It is your responsibility to ensure your response reaches the address above before the deadline. 

10. Do not send submissions to this email as they will not be considered.

11. Note the selected bidder will be responsible for logistics attached to the delivery of the service at  Kaduna, Plateau and Nasarawa states respectively. 

Note: Specific location shall be discussed with the successful bidder.

12. The award of service of contract is subject to contract terms and conditions and  satisfactory outcome of due diligence checks on capacity to deliver this assignment.

For all request for clarification, feel free to contact the email procurement@ppdc.org

Closing Date: The deadline for submission is 16th May 2024.

Note: 

Responses received after the submission deadline for whatever reason will not be  considered for evaluation.

INVITATION TO TENDER AS CONSULTANTS FOR DEVELOPMENT OF IT SOULTIONS TO IMPROVE CASE MANAGEMENT

INVITATION TO TENDER AS CONSULTANTS FOR DEVELOPMENT OF IT SOULTIONS TO IMPROVE CASE MANAGEMENT

by | May 2, 2024 | CACM, Expression of Interest

May, 2024.

INVITATION TO TENDER AS CONSULTANTS FOR COURT ADMINISTRATION AND CASE MANAGEMENT PROJECT

Title: Development of  IT Solutions to Improve Case Management, Case Scheduling and Notification, Records and Evidence Management and Court Administration for Key Justice Sector Institutions in Kaduna, Nasarawa and Plateau States. 

Introduction

The Public and Private Development Centre (PPDC), a non-profit organization that promotes increased citizenship participation in governance processes, is implementing a project to strengthen court administration and case management system in the following locations: Plateau, Nasarawa and Kaduna States.  The project aims to improve the capacity of courts in case management and scheduling, control, storage and preservation of evidence, and court administration. 

PPDC is an equal opportunity employer and seeks capable and suitably qualified Consultants to help implement the project in the said states.

1. Term of Reference (ToR) 

  1. This Terms of Reference (ToRs) is for the purpose of (i) developing case management systems that will integrate the Courts and Departments of Public Prosecution (DPP) in Kaduna, Nasarawa and Plateau States respectively, and integrating in the case management systems modules for (ii) case scheduling and hearing notification; (iii) organizing, cataloguing and archiving court records and evidence; (iv) improving communication and coordination between Courts, DPP, the police force and the state command of the Nigerian Correctional Service. It includes building the capacity of beneficiary agencies to deploy the systems as tools for managing performance and improving storage and control of court records and evidence. 
  2. The goal of the intervention is to enhance the capacity of both agencies to monitor and track criminal cases from the point of filing up until when the cases are finally disposed of in a timely and efficient manner, and to improve storage, preservation and control of court records and evidence. It is expected that successful implementation of the project will improve overall efficiency in criminal trial management, timeliness, and accountability in the dispensation of criminal justice. 
  1. Background
    1. The Court Administration and Case Management Project is a two-year project of the Public and Private Development Centre, which is funded by Bureau of International Narcotics and Law Enforcement (INL) under its justice and human rights programme for Nigeria. 
  1. The project got a No Cost Extension (NCE) to further extend interventions to other locations within the pilot states (Kaduna, Nasarawa and Plateau State respectively)  to support in building more effective, professional law enforcement and justice sector institutions. The project will further the implementation of deploying case management systems to promote speedy and efficient dispensation of justice by courts, and to the extent that it makes court processes more efficient, by other justice sector institutions. The CACM’s project objectives include:
  1. Improved capacity, efficiency, and accountability in Nigeria’s court case management system
  2. Improved control, preservation, and storage of evidence within the Nigerian criminal justice system
  3. Improved scheduling system for court sessions and hearings in the Nigerian criminal justice system
  4. Improved court administration processes within the Nigerian criminal justice system
  1. Over the last decade, the focal states enacted Administration of Criminal Justice Laws to address delays and inefficiencies in the dispensation of criminal justice. Common to the states’ ACJ Laws is the stated purpose of promoting efficient management of criminal justice institutions, speedy dispensation of justice and protection of society, and the rights and interests of the suspect, defendant and victim. Efficient management of justice institutions and processes engenders speedy trial, which also contributes to protecting the rights and interests of the society, suspect, defendant and victim in a criminal process. Unfortunately, several years after these laws were enacted, none of these stated objects of the laws have been achieved. Baseline assessments of quality and timeliness of case management processes in the states indicate that the skills, capacities and infrastructure required to implement efficient case management systems are lacking. Extant case management systems are manual, inefficient, and inadequate. Poor inter-agency communication and coordination between the Ministry of Justice, the DPP and Correctional Service impede timely and efficient dispensation of justice. 
  1. These terms of reference will provide support for the development and deployment of case management systems in line with the agreed specifications, findings and recommendations within the No Cost Extension Period in the focal states. The key agencies that will benefit directly from the proposed interventions are Judiciary, Ministries of Justice, and the Nigerian Correctional Service, Judges, Magistrates, Court Registrars, Secretaries, and Clerks, prosecutors and investigators will be trained to utilize new case and evidence management systems 
  1. This ToR will be implemented by the Public and Private Development Centre (PPDC) through the funding support from Bureau of International Narcotics and Law Enforcement (INL) under its justice and human rights programme for Nigeria.
  1. Approach and Activities
    1. The consultant shall execute all activities in close consultation with the A2J -CACM project team, and key stakeholders in the focal states, including the Judiciary, Departments of Public Prosecution, Ministry of Justice, the Nigeria Correctional Service, taking into consideration the findings and recommendations of the assessment studies on case management and case scheduling and notification systems for courts. Excerpts of the assessment report are attached.
    2. The Consultant shall do the following activities:

Judiciary CMS

  1. Engage with the judiciary, Ministry of Justice, NBA, PPDC and with other stakeholders considered to be relevant by the CACM project to complete the designs of the agree on the details of the assignment and develop a detailed work plan with timelines, responsibilities and deliverable
  2. Develop a framework and/or a process map for the CMS for the judiciary, and present same to the leadership of the judiciary, to secure their buy-in and ensure they are fully onboard with the standards of accountability, performance management, oversight and sustenance of the systems that will be deployed, and for the use of data derived from the CMS indecision making.
  3. In consultation with the Judiciary,
    1. Develop governing policies and guidelines for case management, scheduling and notification, data and records and evidence management by the Judiciary. Governing policies and guidelines should also be developed for evidence management. The policies and guidelines should set out the responsibilities and functions of the various structures that will be set up to implement and monitor the systems 
    2. Develop a Case Management Unit Handbook, inclusive of control mechanisms for ensuring the accuracy and currency of case or data uploads on the systems. The handbook should follow the recommendations in the assessment report regarding the type of Case Management and Case Scheduling Systems that should be deployed
    3. Develop a Records and Evidence Management Handbook, which lays out and explains the protocols regarding the control, storage and preservation of court records and evidence.  
    4. Support the Judiciary to develop work plans for implementing and monitoring the progress of the CMS, database system, case scheduling and notification systems, and for control, storage and preservation of court records and evidence 
    5. Develop bespoke CMS, Case Scheduling and Notification software and database systems in line with specifications that are set out in the assessment report. The case scheduling and notification software should, amongst other things, be designed to alert prosecutors, investigators and Custodial Centres about changes in court schedules.
    6. Set up a CMS Unit at the registry of the Judiciary based on the agreed equipment and facility specifications. The CMS Unit should have capacity to issue notifications regarding court schedules
    7. Develop Records and Evidence Management storage, retrieval and back up system for the Judiciary. The system should be designed to manage physical and electronic formats of records and evidence materials. 
    8. In furtherance of activity 3.2.3.6, develop policy manual and or operational guidance notes relating to records and evidence management, storage, retrieval and back up, both for physical and electronic records and evidence 
    9. Train designated registry and IT staff on Computer Appreciations, data Programmes, CMS management and data entry skills and court records and evidence management.
    10. Supervise and mentor automation of manual case register and updates
  4. The consultant shall:
    1. Review and validate cases updated to the CMS.
  1. Train or orientate the Hon. Chief-Judge, Chief Registrar, Deputy Chief Registrars of the High Court on the use, implications and change management processes and other control measures
  1. Train CMS Unit Staff on production of Performance Data including overdue list of cases from the system.
  1. Conduct monthly review and mentorship for the CMS Unit Staff on production of performance data and overdue list; guidance for the Chief Judge and Chief Registrar and Deputy Chief Registrars on use of the performance data and overdue list, addressing policy issues and interventions based on issues emanating from the reports.

MoJ/DPP CMS

3.2.5. In consultation with the DPP

3.2.5.1 Develop a framework and/or a process map suited to case management at Departments of Public Prosecutions, including the processing of case diaries, issuing legal advice, issuing and preparation of legal advice, the scheduling of cases and monitoring and tracking cases in courts.

3.2.5.2 Develop a governing policy and guidelines for case and data management that also sets out an oversight framework

3.2.5.3 Develop a Case Management Unit Manual that provides step-by-step guide on the various processes of case management and scheduling at the DPP, in line with the recommendations of the assessment report  

3.2.5.4 Support the DPP to develop a workplan for implementing and monitoring the progress of the CMS system.

3.2.5.5 Develop an CMS and case scheduling software in line with the specifications in the assessment report and set up the same at the registry of the DPP based on the agreed equipment and facility specifications

3.2.5.6 Train registry staff and state counsel – especially staff that have been assigned to the CMS functions on basic computer knowledge, data programmes, case management and scheduling and data entry skills 

3.2.5.7 Supervise the automation of manual case register and updates, and review and validate cases updated to the CMS

3.2.5.8 Train/orientate the Hon. Attorney-General, Director of Public Prosecutions and Senior State Counsels on use of case management and scheduling systems, 

3.2.5.9 Train CMS Unit Staff on production of Performance Data including overdue list of cases from the system

3.2.3.10 Conduct monthly reviews and mentorship for the CMS Unit Staff on production of performance data including overdue list; guidance for HAG and DPP on use of the performance data including overdue list, addressing policy issues and interventions based on issues emanating from the reports.

3.2.4 Write monthly narrative reports of CMS activities and issues at the DPP and Judiciary

3.3 The Central Server and Database System

3.3.1   A central server and database shall be established for the Case Management Systems at the Judiciary and Department of Public Prosecutions, and situated at the Ministry of Justice, to serve a centralised system for information sharing and case tracking. Accordingly, the consultant shall agree with the Judiciary and MoJ, on:

3.3.1.1 The appropriate framework and/or a process map for the centralized database. The database should have the capacity to integrate all criminal data from criminal justice agencies in each state, and improve data sharing, communication and coordination between the Judiciary, DPP and the Police especially. 

3.3.1.2 Provide a governing policy, manual or guidelines for the CTS. The document should define roles and responsibilities and functions for uploading data and generating data on the centralized server and database system. It should also include schedules for uploading MOJ and Judiciary CMS data to the central database system

3.3.1.3 Train designated Staff to update and maintain the central server and database system 

3.4 Develop a workplan for monitoring and evaluating the progress of implementing CMS and central database systems, and evidence and records management systems implemented. 

3.5 Mentor staff of CMS and central database systems on the use of the CMS, database system and records and evidence management systems.

  1. Deliverables

The key deliverables for this assignment are:

4.1 Methodology and work plan for implementing and monitoring the progress of the CMS, case scheduling and notification, central server and database system, and evidence and records management  – After one (1) week of signing the general contract of service.  

4.2 Validated framework and process map for the CMS at Judiciary and MoJ, for central database system and records and evidence management systems and for records and evidence management.

4.3 Validated Handbook for Judiciary and MoJ/DPP CMS Unit, central server/database system, and for records and evidence management.

4.4 Data governance policy for centralized database systems.

4.5 CMS software development and setup, inclusive of report of set up.

4.6 Central Server, Database and evidence and records management system set up.

4.7 Report of the training of designated state counsel and registry staff on supplied data programmes, data uploads, CMS and Central server/database management and records and evidence management systems.

4.8 Report of the training and or sensitization of judicial officers, and senior MoJ officials.

4.9 Monthly report containing monthly performance data, monthly CMS support and mentorship of designated CMS and database staff (including review and mentorship), updates. Reports shall also cover evidence and records management.

4.10 Monthly reports shall include reports of mentoring support to CMS and central database unit and records staff, and to performance reviews based on performance data from the system

4.11 Final comprehensive report on the delivery of the assignment.

  1. Timing and Resource

The timeline for the delivery of this assignment shall be between April 2024 and June 30, 2024.  A total of three month (90 days) is allotted to the consultants for this assignment, broken down as follows:

5.1 Development of governing policies and guidelines (case management, scheduling and notification, and data, records and evidence management for the Judiciary and MoJ/DPP. 

5.2 Development of Case, Data and Records/Records Management Handbook (inclusive of control mechanisms for ensuring the accuracy and currency of case or data uploads on the systems.

5.3 Development of work plans for implementing and monitoring the progress of the CMS, database system, case scheduling and notification and court records and evidence systems.

5.4 Development of CMS, Case Scheduling and Notification software,  database system and court records and evidence system.

5.5 Set up a CMS Units and records and evidence management systems at the registry of the Judiciary based on the agreed equipment and facility specifications. The CMS Unit should have capacity to issue notifications regarding court schedules.

5.6 Train designated registry and IT staff on Computer Appreciation, data Programmes, CMS management and data entry skills, records and evidence management, and production of performance data.

5.7 Review, validate, supervise and mentor automation of manual case register and update, and the operationalization of the court records and evidence management system.

5.8 Train or orientate the Hon. Chief-Judge, Chief Registrar, Deputy Chief Registrars of the High Court, other judicial officers on the use, implications and change management processes and other control measures.

5.9 Monthly review and mentorship for the designated Staff on records and evidence management, production of performance data from the CMS and guidance on use of performance data to address policy gaps.

  1. Management of the consultancy

The Deputy Senior Program Manager, Access to Justice, will be responsible for the day-to-day management of this assignment under the overall supervision of the Senior Programs Manager Access to Justice.

7. Qualification and Criteria

  1. Consultants must have capability to develop IT solutions to improve case management, case scheduling, notification, records & evidence management and court administration for Key Justice Sector Institutions.
  2. Consultants must work within an agreed timeline to deliver a best practice in casefile & record management infrastructure.
  3. Consultants must demonstrate capacity to deliver the project considering all stakeholders whether onsite or offsite in a timely and cost-effective way.

Supporting Documents for Bid Submission. 

Mandatory 

  1. Evidence of professional experience / status for supply and installation of storage infrastructure for administrative and court/legal records and evidence.
  2. CAC Certificate. 
  3. Memorandum and Article of Association of the company.
  4. Current Tax Clearance Certificate (evidence of payment of tax for the last three (3) years.

Others

  1. Detailed company Profile 
  2. Evidence of relevant experience for similar services 
  3. Verifiable reference list (at least 3) for whom similar services were / are being executed
  4. Company’s audited financial reports 
  5. Statement of organization’s core technical competencies and skills available 
  6. Details of key manpower including names and short CV’s of key professional staff to be deployed
  7. Name, position, phone number and email address of key contact person
  8. Support, Maintenance and Knowledge transfer like training for administrators/system support team.

Bid/Tender Submission

Bid / tender hard copy documents must be submitted to the PPDC office. Kindly save your tender/bid submission on a flash drive in a separate envelope for submission.

Note: Bidders are required to submit one original document in a separate envelope and two photocopies in another envelope. You will thereafter drop the original document, photocopies and the envelope with the flash drive in a bigger envelope and label it with a clear address and phone number for submission.

PPDC HeadOffice Address:

Public and Private Development Centre

Block L, House 2, Plotr 622 Mercy Samuelson Estate, Karmo District, 

FCT, Abuja.

Submission Closing Date: 5pm 16th May 2024.

Please Note: All logistics and resources needed in delivering the task should  be incorporated into the financial bid submission. Further note that withholding tax shall be deducted according to the tax law of the country.  

INVITATION TO TENDER AS CONSULTANTS FOR COURT ADMINISTRATION AND CASE MANAGEMENT PROJECT

INVITATION TO TENDER AS CONSULTANTS FOR COURT ADMINISTRATION AND CASE MANAGEMENT PROJECT

by | Apr 10, 2024 | CACM, Expression of Interest

Introduction

The Public and Private Development Centre (PPDC), a non-profit organization that promotes increased citizenship participation in governance processes, is implementing a project to strengthen court administration and case management system in the following locations: Plateau, Nasarawa and Kaduna States.  The project aims to improve the capacity of courts in case management and scheduling, control, storage and preservation of evidence, and court administration. 

PPDC is an equal opportunity employer and seeks capable and suitably qualified Consultants to help implement the project in the said states.

1. Term of Reference (ToR) 

  1. This Terms of Reference (ToRs) is for the purpose of (i) developing case management systems that will integrate the Courts and Departments of Public Prosecution (DPP) in Kaduna, Nasarawa and Plateau States respectively, and integrating in the case management systems modules for (ii) case scheduling and hearing notification; (iii) organizing, cataloguing and archiving court records and evidence; (iv) improving communication and coordination between Courts, DPP, the police force and the state command of the Nigerian Correctional Service. It includes building the capacity of beneficiary agencies to deploy the systems as tools for managing performance and improving storage and control of court records and evidence. 
  2. The goal of the intervention is to enhance the capacity of both agencies to monitor and track criminal cases from the point of filing up until when the cases are finally disposed of in a timely and efficient manner, and to improve storage, preservation and control of court records and evidence. It is expected that successful implementation of the project will improve overall efficiency in criminal trial management, timeliness, and accountability in the dispensation of criminal justice. 
  3. under its justice and human rights programme for Nigeria. 
  4. The assignment will be carried out within three (3) months (90 Days), due to the urgency .   The assignment will commence on the 5th April, 2024 and end by 30th June, 2024.

Background

  1. The Court Administration and Case Management Project is a two-year project of the Public and Private Development Centre, which is funded by Bureau of International Narcotics and Law Enforcement (INL) under its justice and human rights programme for Nigeria. 
  1. The project got a No Cost Extension (NCE) to further extend interventions to other locations within the pilot states (Kaduna, Nasarawa and Plateau State respectively)  to support in building more effective, professional law enforcement and justice sector institutions.
    • The project will further the implementation of deploying case management systems to promote speedy and efficient dispensation of justice by courts, and to the extent that it makes court processes more efficient, by other justice sector institutions. The CACM’s project objectives include:
    • Improved capacity, efficiency, and accountability in Nigeria’s court case management system
    • Improved control, preservation, and storage of evidence within the Nigerian criminal justice system
    • Improved scheduling system for court sessions and hearings in the Nigerian criminal justice system
    • Improved court administration processes within the Nigerian criminal justice system

Over the last decade, the focal states enacted Administration of Criminal Justice Laws to address delays and inefficiencies in the dispensation of criminal justice. Common to the states’ ACJ Laws is the stated purpose of promoting efficient management of criminal justice institutions, speedy dispensation of justice and protection of society, and the rights and interests of the suspect, defendant and victim. Efficient management of justice institutions and processes engenders speedy trial, which also contributes to protecting the rights and interests of the society, suspect, defendant and victim in a criminal process. Unfortunately, several years after these laws were enacted, none of these stated objects of the laws have been achieved. Baseline assessments of quality and timeliness of case management processes in the states indicate that the skills, capacities and infrastructure required to implement efficient case management systems are lacking. Extant case management systems are manual, inefficient, and inadequate. Poor inter-agency communication and coordination between the Ministry of Justice, the DPP and Correctional Service impede timely and efficient dispensation of justice.

These terms of reference will provide support for the development and deployment of case management systems in line with the agreed specifications, findings and recommendations within the No Cost Extension Period in the focal states. The key agencies that will benefit directly from the proposed interventions are Judiciary, Ministries of Justice, and the Nigerian Correctional Service, Judges, Magistrates, Court Registrars, Secretaries, and Clerks, prosecutors and investigators will be trained to utilize new case and evidence management systems 

This ToR will be implemented by the Public and Private Development Centre (PPDC) through the funding support from Bureau of International Narcotics and Law Enforcement (INL) under its justice and human rights programme for Nigeria.

Approach and Activities

The consultant shall execute all activities in close consultation with the A2J -CACM project team, and key stakeholders in the focal states, including the Judiciary, Departments of Public Prosecution, Ministry of Justice, the Nigeria Correctional Service, taking into consideration the findings and recommendations of the assessment studies on case management and case scheduling and notification systems for courts. Excerpts of the assessment report are attached.

The Consultant shall do the following activities:

Judiciary CMS

Engage with the judiciary, Ministry of Justice, NBA, PPDC and with other stakeholders considered to be relevant by the CACM project to complete the designs of the agree on the details of the assignment and develop a detailed work plan with timelines, responsibilities and deliverable

Develop a framework and/or a process map for the CMS for the judiciary, and present same to the leadership of the judiciary, to secure their buy-in and ensure they are fully onboard with the standards of accountability, performance management, oversight and sustenance of the systems that will be deployed, and for the use of data derived from the CMS indecision making.

In consultation with the Judiciary,

Develop governing policies and guidelines for case management, scheduling and notification, data and records and evidence management by the Judiciary. Governing policies and guidelines should also be developed for evidence management. The policies and guidelines should set out the responsibilities and functions of the various structures that will be set up to implement and monitor the systems 

Develop a Case Management Unit Handbook, inclusive of control mechanisms for ensuring the accuracy and currency of case or data uploads on the systems. The handbook should follow the recommendations in the assessment report regarding the type of Case Management and Case Scheduling Systems that should be deployed

Develop a Records and Evidence Management Handbook, which lays out and explains the protocols regarding the control, storage and preservation of court records and evidence.  

Support the Judiciary to develop work plans for implementing and monitoring the progress of the CMS, database system, case scheduling and notification systems, and for control, storage and preservation of court records and evidence 

Develop bespoke CMS, Case Scheduling and Notification software and database systems in line with specifications that are set out in the assessment report. The case scheduling and notification software should, amongst other things, be designed to alert prosecutors, investigators and Custodial Centres about changes in court schedules.

Set up a CMS Unit at the registry of the Judiciary based on the agreed equipment and facility specifications. The CMS Unit should have capacity to issue notifications regarding court schedules

Develop Records and Evidence Management storage, retrieval and back up system for the Judiciary. The system should be designed to manage physical and electronic formats of records and evidence materials. 

In furtherance of activity 3.2.3.6, develop policy manual and or operational guidance notes relating to records and evidence management, storage, retrieval and back up, both for physical and electronic records and evidence 

Train designated registry and IT staff on Computer Appreciations, data Programmes, CMS management and data entry skills and court records and evidence management.

Supervise and mentor automation of manual case register and updates

The consultant shall:

Review and validate cases updated to the CMS.

Train or orientate the Hon. Chief-Judge, Chief Registrar, Deputy Chief Registrars of the High Court on the use, implications and change management processes and other control measures

Train CMS Unit Staff on production of Performance Data including overdue list of cases from the system.

Conduct monthly review and mentorship for the CMS Unit Staff on production of performance data and overdue list; guidance for the Chief Judge and Chief Registrar and Deputy Chief Registrars on use of the performance data and overdue list, addressing policy issues and interventions based on issues emanating from the reports.

MoJ/DPP CMS

  • In consultation with the DPP
  • Develop a framework and/or a process map suited to case management at Departments of Public Prosecutions, including the processing of case diaries, issuing legal advice, issuing and preparation of legal advice, the scheduling of cases and monitoring and tracking cases in courts.
  • Develop a governing policy and guidelines for case and data management that also sets out an oversight framework
  • Develop a Case Management Unit Manual that provides step-by-step guide on the various processes of case management and scheduling at the DPP, in line with the recommendations of the assessment report  
  • Support the DPP to develop a workplan for implementing and monitoring the progress of the CMS system.
  • Develop an CMS and case scheduling software in line with the specifications in the assessment report and set up the same at the registry of the DPP based on the agreed equipment and facility specifications
  • Train registry staff and state counsel – especially staff that have been assigned to the CMS functions on basic computer knowledge, data programmes, case management and scheduling and data entry skills 
  • Supervise the automation of manual case register and updates, and review and validate cases updated to the CMS
  • Train/orientate the Hon. Attorney-General, Director of Public Prosecutions and Senior State Counsels on use of case management and scheduling systems, 
  • Train CMS Unit Staff on production of Performance Data including overdue list of cases from the system
  • Conduct monthly reviews and mentorship for the CMS Unit Staff on production of performance data including overdue list; guidance for HAG and DPP on use of the performance data including overdue list, addressing policy issues and interventions based on issues emanating from the reports.3.2.4 Write monthly narrative reports of CMS activities and issues at the DPP and Judiciary

The Central Server and Database System

  • A central server and database shall be established for the Case Management Systems at the Judiciary and Department of Public Prosecutions, and situated at the Ministry of Justice, to serve a centralised system for information sharing and case tracking. Accordingly, the consultant shall agree with the Judiciary and MoJ, on:
  • The appropriate framework and/or a process map for the centralized database. The database should have the capacity to integrate all criminal data from criminal justice agencies in each state, and improve data sharing, communication and coordination between the Judiciary, DPP and the Police especially. 
  • Provide a governing policy, manual or guidelines for the CTS. The document should define roles and responsibilities and functions for uploading data and generating data on the centralized server and database system. It should also include schedules for uploading MOJ and Judiciary CMS data to the central database system
  • Train designated Staff to update and maintain the central server and database system 

Develop a workplan for monitoring and evaluating the progress of implementing CMS and central database systems, and evidence and records management systems implemented. 

Mentor staff of CMS and central database systems on the use of the CMS, database system and records and evidence management systems.

Deliverables

The key deliverables for this assignment are:

Methodology and work plan for implementing and monitoring the progress of the CMS, case scheduling and notification, central server and database system, and evidence and records management  – After one (1) week of signing the general contract of service.  

Validated framework and process map for the CMS at Judiciary and MoJ, for central database system and records and evidence management systems and for records and evidence management.

Validated Handbook for Judiciary and MoJ/DPP CMS Unit, central server/database system, and for records and evidence management.

Data governance policy for centralized database systems.

CMS software development and setup, inclusive of report of set up.

Central Server, Database and evidence and records management system set up.

Report of the training of designated state counsel and registry staff on supplied data programmes, data uploads, CMS and Central server/database management and records and evidence management systems.

Report of the training and or sensitization of judicial officers, and senior MoJ officials.

Monthly report containing monthly performance data, monthly CMS support and mentorship of designated CMS and database staff (including review and mentorship), updates. Reports shall also cover evidence and records management.

Monthly reports shall include reports of mentoring support to CMS and central database unit and records staff, and to performance reviews based on performance data from the system

Final comprehensive report on the delivery of the assignment.

Timing and Resource

  • The timeline for the delivery of this assignment shall be between April 2024 and June 30, 2024.  A total of three month (90 days) is allotted to the consultants for this assignment, broken down as follows:
  • Development of governing policies and guidelines (case management, scheduling and notification, and data, records and evidence management for the Judiciary and MoJ/DPP. 
  • Development of Case, Data and Records/Records Management Handbook (inclusive of control mechanisms for ensuring the accuracy and currency of case or data uploads on the systems.
  • Development of work plans for implementing and monitoring the progress of the CMS, database system, case scheduling and notification and court records and evidence systems.
  • Development of CMS, Case Scheduling and Notification software,  database system and court records and evidence system.
  • Set up a CMS Units and records and evidence management systems at the registry of the Judiciary based on the agreed equipment and facility specifications. The CMS Unit should have capacity to issue notifications regarding court schedules.
  • Train designated registry and IT staff on Computer Appreciation, data Programmes, CMS management and data entry skills, records and evidence management, and production of performance data.
  • Review, validate, supervise and mentor automation of manual case register and update, and the operationalization of the court records and evidence management system.
  • Train or orientate the Hon. Chief-Judge, Chief Registrar, Deputy Chief Registrars of the High Court, other judicial officers on the use, implications and change management processes and other control measures.
  • Monthly review and mentorship for the designated Staff on records and evidence management, production of performance data from the CMS and guidance on use of performance data to address policy gaps.

Management of the consultancy

The Deputy Senior Program Manager, Access to Justice – CACM, Mr Adefolahan Lukman Adekunle, will be responsible for the day-to-day management of this assignment under the overall supervision of the Senior Programs Manager Access to Justice.

Qualification and Criteria

  • Consultants must have capability to develop IT solutions to improve case management, case scheduling, notification, records & evidence management and court administration for Key Justice Sector Institutions.
  • Consultants must work within an agreed timeline to deliver a best practice in casefile & record management infrastructure.
  • Consultants must demonstrate capacity to deliver the project considering all stakeholders whether onsite or offsite in a timely and cost-effective way.

Supporting Documents for Bid Submission. 

Mandatory 

  1. Evidence of professional experience / status for supply and installation of storage infrastructure for administrative and court/legal records and evidence.
  2. CAC Certificate. 
  3. Memorandum and Article of Association of the company.
  4. Current Tax Clearance Certificate (evidence of payment of tax for the last three (3) years.

Others

  1. Detailed company Profile 
  2. Evidence of relevant experience for similar services 
  3. Verifiable reference list (at least 3) for whom similar services were / are being executed
  4. Company’s audited financial reports 
  5. Statement of organization’s core technical competencies and skills available 
  6. Details of key manpower including names and short CV’s of key professional staff to be deployed
  7. Name, position, phone number and email address of key contact person
  8. Support, Maintenance and Knowledge transfer like training for administrators/system support team.

Bid/Tender Submission

Bid / tender hard copy documents must be submitted to the PPDC office on Mondays 8th, 15th and Wednesday 10th April, 2024. Kindly save your tender/bid submission on a flash drive in a separate envelope for submission.

Note: Bidders are required to submit one original document in a separate envelope and two photocopies in another envelope. You will thereafter drop the original document, photocopies and the envelope with the flash drive in a bigger envelope and label it with a clear address and phone number for submission.

PPDC HeadOffice Address:

Public and Private Development Centre

Block L, House 2, Plot 622 Mercy Samuelson Estate, Karmo District, 

FCT, Abuja.

Phone No: 08060702712

Submission Closing Date: 5pm Monday, 15th April 2024.

Please Note: All logistics and resources needed in delivering the task should  be incorporated into the financial bid submission. Further note that withholding tax shall be deducted according to the tax law of the country.  

Call For Consultancy for the Design of Operations Manual

by | Nov 28, 2023 | Expression of Interest, Job Vacancy

Terms of Reference (TOR) for the Design of Operations Manual

  • Background: 

Public and Private Development Centre (PPDC) is a non-governmental organization and social enterprise driven by the desire to have a more transparent and accountable government as well as citizens empowered to actively participate in governance processes. 

Our programs are designed to promote values and initiatives which drive institutional, behavioural and systemic change on a large scale and in a way that will benefit society and its development.

In line with our commitment to excellence, transparency, and efficiency, there is a need to develop a comprehensive Operations Manual to guide the organization’s functions and processes.

  • Objective: 

The primary objective is to develop an Operations Manual that offers comprehensive guidelines for the effective management of various aspects including the organizational structure, project initiation, office space and leasing, information technology, procurement processes, communication strategies, equipment shipment, logistics management, inventory control, insurance protocols, personnel management, financial principles and operations, travel coordination, property oversight, vehicle management and usage policies, office procedures, safety and security protocols, and project closure procedures.

Specifically, within the Financial Principles and Operations section, the consultant will detail on the existing PPDC Finance Manual. This expansion will delve into elaborate details such as expenditure classifications, authorization processes, documentation requirements and limits, bank and payment procedures, reconciliation processes, payroll accounting specifics, entitlements, retirements, claims and reimbursements procedures, chart of accounts, and the internal and external audit procedures, among other essential components.

  • Scope of Work: 

The consultant/firm is expected to:

  1. Conduct a thorough needs assessment and review of existing organizational documents.
  2. Collaborate with relevant departments to gather input and insights.
  3. Develop a detailed Operations Manual that aligns with the organization’s goals, principles, and the regulations of the US funding source.
  4. Create annexes that include request forms, checklists, matrices, report templates, trackers, and other relevant tools.
  • Key Deliverables:
  1. Draft Operations Manual encompassing all specified areas.
  2. Annexes containing request forms, checklists, matrices, report templates, trackers, etc.
  3. Conduct a presentation to relevant stakeholders on the finalized Operations Manual.
  • Timeline: The timeline for the delivery of this assignment shall be between December 08, 2023, and Jan 08, 2023, ensuring periodic check-ins and updates.
  • Collaboration and Communication
    1. Coordinate with PPDC management team and relevant staff to ensure their active involvement in the development process.
    2. Establish clear communication channels and provide timely updates on progress and any changes to the timeline.
  • Confidentiality and Intellectual Property
    1. Treat all information provided by PPDC as confidential and use it exclusively for the purpose of developing the operations manual.
    2. Respect PPDC’s intellectual property rights and seek permission for any external references or materials used.
  • Budget and Resources
    1. Provide a detailed breakdown of the estimated costs for developing the operations manual, including any required resources or external expertise.
    2. Discuss any potential additional expenses that may arise during the process and seek approval if necessary.
  • Evaluation and Approval
    1. Present the drafted operations manual to PPDC’s management team for review, feedback, and potential revisions.
    2. obtain final approval from the management team before finalizing the operations manual.
  • Final Product
    1. Submit the finalized operations manual in electronic and hard copy formats.
    2. Provide necessary support and training sessions for staff and volunteers on the implementation and use of the manual.
  • Proposal Submission: 

Interested consultants/firms should submit their proposals, including a detailed methodology, timeline, relevant experience, and a financial proposal by 07.12.2023.

  • Selection Criteria: 

The selection will be based on:

  1. Demonstrated experience in designing Operations Manuals for NGOs, preferably within the Nigerian context.
  2. Proposed methodology and timeline.
  3. Financial proposal.
  4. Understanding of US-funded NGO compliance and reporting requirements.
  5. Familiarity with the operations of Public and Private Development Center (PPDC).
  • Contact Information: For inquiries or submission of proposals, please contact Mr. Olubunmi Adeyemi, (Head, People, Operations and Culture). adeyemi@ppdc.org

Request for expression of Interest for Contractors/Suppliers/Consultants

by | Nov 28, 2023 | Expression of Interest

1. BACKGROUND

Public and Private Development Centre (PPDC) is a citizen sector organization created to increase citizens’ participation in governance in a way that improves the integrity of public and private sector processes. PPDC was established in 2003 with its office in Abuja, Nigeria. Our major activities are in the areas of good governance, anti-corruption, justice sector reforms and promotion of increased citizens engagement. In the last 19 years, we have been instrumental in pursuing and instituting policy reforms in Nigeria’s public sector governance. 

Presently, PPDC is implementing two Access to Justice Projects – Court administration and case management (CACM) Project and the Reforming Pretrial Detention in Nigeria Project Phase II. PPDC has program offices in these states – Adamawa, Lagos, FCT, Kaduna, Plateau and Nasarawa States. 

2. PURPOSE OF THIS REQUEST FOR EXPRESSION OF INTEREST

We are currently engaging interested and eligible vendors to be pre-qualified on our vendors data base – to provide goods/Services/works for our operations across all office locations in Nigeria.  Interested eligible vendors are invited to apply for prequalification, indicating the category of goods, works or services they wish to apply for. Vendors intending to apply for more than one category should clearly state this in their application for Vendors prequalification documents. 

Note, vendors will be eligible to participate in any applicable competitive tendering process implemented by PPDC. Furthermore, any contract signed with an eligible vendor will be valid a maximum of one year in the first instance
with the option to renew for additional one-year subject to satisfactory and professional performance. 

3. PROPOSED GOOD AND SERVICES

See Attached Schedule for selected goods/services/works.

Eligible Vendors are to indicate the specific Lot No they are interested in.

4. REQUIREMENTS FOR ELIGIBILITY

Please read this section carefully and be sure that all requested information is included in your submission. Evaluators will neither make assumptions nor draw inferences regarding missing or incomplete information. The submission of incomplete information could result in the rejection of EOI which should include the following documents:

  1. Submission of an expression of interest on the company letterhead indicating the lot(s) under which you want to prequalify on or before the 1st February 2024. 
  2. Only soft copies accepted and submitted with the subject heading “Application for Prequalification” also stating the lot(s).  The Application must be accompanied with the following documents: –
  • Evidence of Certificate of Incorporation/Business Name Registration with the Corporate Affairs Commission, MEMART and other CAC applicable documents;
  • Company/Business profile/Contact address, telephone number and email address of directors/proprietors;
  • Verifiable List of clients with evidence of similar jobs successfully executed within the last 3 years, e.g. letters of awards, contract agreement, job completion certificates and photographs.
  • A minimum of 3 contracts for acquisition, installation and/or maintenance of ICT/related equipment in the last 5 years (where relevant)
  • Explain clearly other services your company specializes in (Where applicable)
  • Evidence of registration with relevant Statutory agencies (Where applicable)
  • Tax Clearance Certificate for the last 3 years. 

5.  APPLICABLE TAXES

When contracted, applicable taxes according to the Nigerian Tax laws would be applied and deducted from invoiced value and same remitted to appropriate tax authority. Please note that VAT rate for donor funded programmes is zero rated, hence zero percent should be charged as VAT.

6. TERMS AND CONDITIONS+++++

This is a Request for expression of interest only and does not in any way obligate PPDC to make an award or pay for costs incurred by eligible vendors in the preparation and submission of their application.

PPDC requires every eligible vendor to avoid and prevent conflicts of interest and must disclose if any member of staff /employee of PPDC is its owners, part-owners, officers, directors, controlling shareholders, of the eligible vendor or any of its key personnel or affiliate is the spouse, sibling or member of the family of a PPDC employee. 

Note the selection process is based on both documents submitted in accordance with this requestion for EOI and other incidental requirements. 

DISCLAIMER: 

This is not an invitation to tender; 

For all enquiries, kindly contact +procurement@ppdc.org

AREAS OF NEEDS: GOODS/SERVICES/WORKS

S/NDescription of Item
1.Lot 1- Supply and installation of Computers and Accessories/MaintenanceLaptops, Desktop computer, Printers, Photocopiers, Scanners, Hard Drives, Paper Shredder, Projectors, Screens, mouse, keyboard, batteries etc
Lot 2 Supply of Electrical/Electronic equipmentWater DispenserAir ConditionerSmart TVFireproof SafeDigital Camera, etcMicrophones,Audio recordersMobile phones dealers
2. Lot 3 – Media/ Communication              Documentary Consultants              Photographers              Multimedia Expert              Website developers
3Lot 4 – Office FurnitureSupply of desks, office tables and chairs, office filing Cabinets, safe box etc 
4Lot 5- Supply and installation of Alternate Power SupplyGeneratorsInverter/Solar PanelsLot 6 – Specialized Storage ResourcesConstruction and installation of storage Racks – Mobile and Static racksConstruction and installation of CarouselsSupply of archival boxes
5Lot 7 – Internet /Telecommunication Services Internet Devices + InstallationCloud SuscriptionRecharge Card, Telecom, Internet ServicesLot 8 – Supply and installation of Security and Safety Equipmenti. Fire Alarm Systemsii.  CCTV Systems with monitors iv.  Fire Safety Equipment
6Lot 9 – Vehicles Maintenance and accessoriesCar Spare parts and accessoriesVehicle Mechanic maintenance services
7Lot 10 – Provision of Media, Advert and Printing Services
8Lot 11 – Provision of Insurance Life Insurance CoverGeneral Insurance
9Lot 12 – Service ProvidersProvision of travel Agent ServicesEstate AgentsRegistration of Car ParticularsProvision of Hotel and Accommodation ServicesProvision of Car Hire ServiceProvision of Courier, freight and Logistics SupportCatering services; etc
Lot 13 Law book dealers
Lot 14 – Supply of Fuel – Diesel, Kerosine, Petrol, Engine Oil
Lot 15 – Supply of Office Consumables/ General Supply – Stationaries, non-food items, extension boxes etc
Lot 16 – Supply/production of Visibility (T-Shirt. Banners, Stickers, Jackets, Pens, ID Straps, notepads
Lot 17 – FOOD VENDORS