by ppdc | Sep 11, 2024 | Job Vacancy
Job Title: Operations/Procurement Manager, PPDC
Job Location: Abuja (FCT)
Employment Type: Full-time (Hybrid)
Reporting to: The Head of People, Operations and Culture, PPDC.
Background
The Public and Private Development Centre (PPDC) is an organization established in 2003, with its headquarters located in Abuja, and focuses its interventions on promoting citizens’ participation in governance processes and strengthening transparency and accountability, while also improving ethics and integrity in the public and private sectors. PPDC is one of the leading organizations in civil society space in Nigeria dedicated to promoting wider public participation in procurement as a way to curb corruption, with more than 20 years’ experience in advocating and campaigning on integrity issues, especially in public procurement, contract implementation and public access to information. PPDC’s work focuses on:
- Procurement Governance (PG)
- Digital Governance (DG)
- Access to Justice
- Democratic Accountability, Rule of Law and Good Governance
PPDC also promotes open initiatives and open data standards, transparency and accountability, responsible climate transition and gender and inclusion.
Job Overview:
Under direct supervision of the Head of People, Operations and Culture, the Operations/Procurement Manager will play a pivotal role in shaping and implementing the PPDC Operations and procurement strategies, managing operational processes and procurement activities within a fast-paced environment.
Main Duties & Responsibilities
Strategic Procurement Management
- Manage procurement of a wide range of goods, commodities, and services through subcontracts, blanket purchase agreements, and purchase orders.
- Oversee solicitation of bids and quotes from vendors in adherence with policies and approved requisitions and procurement plans
- Comply with consistent usage of PPDC’s Procurement system in managing procurement processes.
- Engage with State program managers for the development and regular updating of procurement plans for each project.
- Train other PPDC staff in the use of procurement systems, as necessary.
- Prepare offer analysis and make recommendations regarding possible vendors.
- Follow up with selected vendors to ensure that procured services are delivered effectively and in a timely and cost-effective manner.
- Ensure that procurement-related activities conducted by the field staff are carried out in accordance with procurement procedures as outlined by PPDC.
- Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, and statements of work, or to determine other technical specifications.
- Through market research efforts, identify and qualify potential suppliers ( products/services).
- Ensure that beneficial, ethical, and open supplier relationships are created and maintained according to procurement policies.
- Establish MSA&MPAs supplier agreements for commonly used items.
- Other related responsibilities deemed necessary but not detailed herein.
Operations Management:
- Manage and optimize the overall operational processes to achieve business goals.
- Develop and implement strategies to improve efficiency, quality, and performance.
- Oversee the management of resources, including staff, equipment, and inventory.
- Collaborate with department heads to ensure smooth and effective operations across the company.
- Monitor and analyze operational performance metrics, making data-driven decisions.
- Ensure compliance with all relevant regulations, policies, and standards.
- Lead, mentor, and develop a team of operational staff, fostering a culture of excellence.
- Manage budgets, forecasts, and financial performance of the operations department.
- Identify and mitigate risks that could impact operations.
- Drive process improvements and innovation to enhance overall business performance
Asset Management:
- Oversee Management of PPDC asset, inventory, admin, property management.
- Manage the Asset Tracker
- Asset and Property Insurance
Team Leadership:
- Lead, mentor, and manage the operations and procurement team.
- Foster a culture of continuous improvement and professional development within the team.
- Provide training and support to team members to enhance their skills and performance.
Risk Management:
- Identify and mitigate potential risks in operations and procurement processes.
- Ensure compliance with all relevant health, safety, and environmental regulations.
- Develop and maintain contingency plans for critical operational areas.
Reports Directly To: Head of People, Operations and Culture
Works Directly with: The Grant Manager, State Program Managers, all Operations team as required.
Knowledge, Skills and Abilities
- Bachelor’s degree in logistics, supply chain management, business administration, public administration, international development, or other relevant fields is required.
- A minimum of 5 – 8 years experience as an Operations Manager, Procurement Manager, or in a similar role with INGOs. Previous experience working on US government-funded projects is highly preferred.
- A clear understanding of supply chain management, operational best practices, procurement ethics and donor (USAID, EU, DFID, OFDA) compliance is essential.
- Public sector experience would be an added advantage.
- Strong negotiation and oral and written communication skills..
- Proficient in the use of procurement software and tools.
- Ability to work collaboratively in a diverse and inclusive environment.
- Strong numerical skills and attention to detail and quality.
- Demonstrated logical and flexible problem-solver, especially when working under pressure.
- Possesses both a willingness and an ability to train and be trained.
What we offer
- Fairly competitive salary and benefits package, a great team environment and hybrid working options.
Other information:
- Only Nigerian based candidates will be considered.
- This position has been designated as sensitive and will require a criminal background check. We reserve the right to make employment contingent upon successful completion of the criminal background check.
Mode of Application: Kindly Click here to apply.
Note: Please note that applications will be reviewed on a rolling basis, and only qualified applicants will be contacted.
Application Deadline: 24th September, 2024.
by ppdc | Sep 11, 2024 | Job Vacancy
Vacancy Document: People and Culture Officer,PPDC.
Job Title: People and Culture Officer, PPDC
Job Location: Abuja (FCT)
Employment Type: Full-time (Hybrid)
Reporting to: People and Culture Manager, PPDC.
Background
The Public and Private Development Centre (PPDC) is an organization established in 2003, with its headquarters located in Abuja. PPDC focuses its interventions on promoting citizens’ participation in governance processes and strengthening transparency and accountability, while also improving ethics and integrity in the public and private sectors. PPDC is one of the leading organizations in civil society space in Nigeria dedicated to promoting wider public participation in procurement as a way to curb corruption. PPDC has more than 20 years’ experience in advocating and campaigning on integrity issues, especially in public procurement, contract implementation and public access to information.
PPDC’s work focuses on:
- Procurement Governance (PG)
- Digital Governance (DG)
- Access to Justice
PPDC also promotes open initiatives and open data standards, transparency and accountability, responsible climate transition and gender and inclusion.
Job Summary:
The People and Culture Officer will play a key role in managing various HR functions, including recruitment, employee relations, performance management, and compliance with labor laws. The ideal candidate will have a strong understanding of HR practices, excellent communication skills, and a passion for fostering a positive work environment.
Main Duties & Responsibilities
Recruitment and Selections
- Supports all recruitment and selection processes for all PPDC Program ensures all recruitment documents are processed for necessary approvals.
- Ensures that all steps of the recruitment process are followed accordingly: Review Job descriptions, posting and circulation of advertisement, review of applications and coordination of interviews with the recruiting manager.
- Plans and delivers induction for new staff to enable them to settle faster and easily.
- Maintains up to date PPDC organization charts, job descriptions and employee records to support the programme needs.
Performance Management
- Supports Team Leads and staff in implementing the PPDC performance management process.
- Works closely with the Head of People, Operations, and culture to ensure all Head Office and States Offices KPIs are submitted in a timely manner.
- Tracks the performance appraisal due dates for all staff and follows up with managers and ensures they are reviewed in a timely manner.
Human Resource Administration and Employees Relation
- Acts as the first point of contact for all staff complaints in PPDC head office.
- Facilitates activities that would motivate and support the retention of staff to retain the best staff.
- Upholds harmony/teamwork among staff to create a good and healthy working environment that improves performance.
- Ensures proper file management system is maintained for both full-time staff and Adhoc staff across the development program locations.
- Manages all staff annual leave.
- Responsible for the completion and update of the leave-tracking sheet for staff.
- Coordinates timely submission of approved timesheet for all staff in the response.
- Participates fully in local NGO HR networks and ensures that learning/best practices are shared and utilized.
- Works with Team Lead to ensure registration and management of staff on the Group Life and Health Insurance
- With Support from the Team Leads, processes all HR-related payments to staff and 3rd parties (relocation allowances, final entitlement payment etc)
- Ensures effective management of all staff Benefits (HMO service etc)
Employee’s Engagement and Experience
- Supports in implementing programs to continuously engage and motivate PPDC’s team members to achieve optimal results.
- Assists in Identifying PPDC’s employee concerns / grievances / issues proactively, that may cause disruption in near future and initiate corrective actions.
- Supports in developing and implementing reward & recognition practices and programs.
Exit Management/Separation
- Ensures that all staff exit processes are completed including ensuring that separating staff are paid terminal benefits where applicable
What you will need
- Bachelor’s degree in Human Resources, Business Administration, or a related field.
- 4 – 6 years of experience in HR or a related role in the development sector.
- HR certification(s) would be an added advantage (e.g., CIPM, CIPD, PHRi)
- Strong knowledge of HR practices and National Labour & employment laws.
- Excellent interpersonal and communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment
- Proficiency in HR software and Microsoft Office Suite.
- Strong organizational skills and attention to detail.
- Ability to work independently and as part of a team.
What we offer
- Fairly competitive salary and benefits package, a great team environment and hybrid working options.
Language Requirements:
- Fluency in English and Other Nigerian Languages.
Mode of Application: Kindly Click here to apply.
Note: Only qualified applicants will be contacted.
Application Deadline: 24th September, 2024.
by ppdc | Aug 30, 2024 | Job Vacancy
Job Title: Project Driver, PPDC.
Location: Abuja.
Employment Type: Interim (3 months)
Reporting to: Operations Manager, PPDC.
Background
The Public and Private Development Centre (PPDC) is an organization established in 2003, with its headquarters located in Abuja, and focuses its interventions on promoting citizens’ participation in governance processes and strengthening transparency and accountability, while also improving ethics and integrity in the public and private sectors. PPDC is one of the leading organizations in civil society space in Nigeria dedicated to promoting wider public participation in procurement as a way to curb corruption, with more than 20 years’ experience in advocating and campaigning on integrity issues, especially in public procurement, contract implementation and public access to information. PPDC’s work focuses on:
- Procurement Governance (PG)
- Digital Governance (DG)
PPDC also promotes open initiatives and open data standards, transparency and accountability, responsible climate transition and gender and inclusion.
Job Summary
The Project Driver is responsible for providing reliable and secure transportation services for authorized personnel, delivering and collecting program-related items, and supporting various organizational activities. S/he will work under the supervision of the Operations Manager and ensure smooth, seamless, and safe movement and ensure that the car is in excellent condition and performs optimally at all times.
This role ensures the safe and efficient execution of project tasks through proper vehicle maintenance, adherence to travel policies, and effective communication.
Main Duties & Responsibilities:
Logistics/transportation (70%):
- Will provide a variety of transportation support to the project.
- S/he will convey staff, consultants and stakeholders to designated approved locations, ensure adequate safety, security and maintenance of the project vehicle assigned.
- Plan route and requirements by studying schedule or ad-hoc requests by the supervisor.
- Ensure all passengers observe general traffic rules & road safety regulations and request passengers to use their seat belts inside the vehicle at all times
- Provide physical labor services for office relocations, staff moves, and support for meetings and conferences.
- Maintain cordial and respectful interactions with all staff, stakeholders, and visitors.
- Use high emotional intelligence to tactfully and effectively deal with staff, consultants and visitors.
- Follow steps required by rules, regulations, and best practices in case of an accident.
- Exercise good judgment in the context of assignments given and ensure steady compliance with PPDC organizational policies.
- Offer additional project-related support and assistance as assigned by the supervisor.
Maintenance, documentation and reporting (30%):
- Ensure availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory,first aid kit and necessary spare parts.
- Maintain accurate records of vehicle usage, fuel consumption, maintenance, and other relevant details.
- Ensure proper day-to-day maintenance of the assigned vehicle through washing, timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.
- Report all major and minor damages and accidents on assigned vehicles to the supervisor in line with PPDC vehicle policies.
Qualifications and Experience Essential:
- Secondary School Leaving Certificates, apprentice certificate or any other equivalent certificates
- A certificate in Defensive driving from an established driving school/firm is an added advantage;
- Must have expert knowledge of driving rules and regulations.
- Valid Driver’s license- Class B or D
- Demonstrated knowledge and experience of driving in the Federal capital territory and its environs for at least 3 years
- A minimum of 5-6 years’ experience is required for this position
Required Skill:
- Must have strong interpersonal skills – Punctuality, Reliability, Respect and trustworthiness
- Excellent Communications Skills – Fluency in oral and written English is required for proper documentation of movement records;
- Basic knowledge of Microsoft Office software -Excel and Word.
- Knowledge of vehicle maintenance and basic mechanical skills.
- Strong understanding of traffic laws and regulations.
- Ability to handle multiple tasks and prioritize effectively.
- Valid driver’s license with a clean driving record.
- Proven experience as a driver, preferably within an NGO or similar organization.
- The ability to travel, even on short notice;
- Streetwise and security conscious;
- Ability to maintain performance expectations in diverse cultural contexts,
Language Requirements:
Fluency in English and Other Nigerian local Languages.
Travel:
30%
What we offer
- Fairly competitive salary and benefits package, a great team environment and hybrid working options.
Other information:
- Only Nigerian based candidates will be considered.
- This position has been designated as sensitive and will require a criminal background check. We reserve the right to make employment contingent upon successful completion of the criminal background check.
Mode of Application: Kindly Click here to apply.
Note: Please note that applications will be reviewed on a rolling basis, and only qualified applicants will be contacted.
Application Deadline: 12th September, 2024.
by ppdc | Jul 12, 2024 | Job Vacancy
The Public and Private Development Centre (PPDC) is an organization established in 2003, with its headquarters located in Abuja. PPDC focuses its interventions on promoting citizens’ participation in governance processes and strengthening transparency and accountability, while also improving ethics and integrity in the public and private sectors. PPDC is one of the leading organizations in civil society space in Nigeria dedicated to promoting wider public participation in procurement as a way to curb corruption. PPDC has more than 20 years’ experience in advocating and campaigning on integrity issues, especially in public procurement, contract implementation and public access to information.
We are recruiting to fill the position below:
Job Title: Project Account Officer
Location: Abuja (FCT)
Employment Type: Full Time
Reporting to: Head of Finance and Grant Manager, PPDC
Duties and Responsibilities
Financial Management (90%):
- Develop project budgets, forecasts, and financial plans.
- Monitor project expenditures and ensure adherence to approved budgets.
- Conduct regular financial analysis to identify variances and provide recommendations for corrective actions
- Track project costs, including labor, materials, and overhead expenses.
- Prepare and distribute regular project financial reports to relevant stakeholders.
- Analyze cost trends and highlight potential issues or opportunities for cost savings.
- Ensure compliance with project-related financial regulations, policies, and procedures.
- Collaborate with internal and external auditors to facilitate project-related audits.
- Maintain documentation to support financial transactions and compliance.
- Monitor project cash flows and coordinate with finance to ensure adequate funding.
- Forecast cash needs for upcoming project phases and communicate funding requirements.
- Prepare Periodic Bank and Cash reconciliations
- Assist in the preparation of Quarterly and Annual and periodic Financial Reports
- Post transactions and necessary journals as may be required in collaboration with Accountant
- Assist in the preparation and remittances of statutory payments
- Serve as point of contact on statutory, donor, financial and regulatory compliance issues
- Review documentations to ensure that they meet with minimum audit requirements.
General Responsibilities (10%):
- Successfully implement the above responsibilities and assigned activities in work plans, consistent with PPDC Policies.
- Contribute effectively to planning, monitoring and reporting of PPDC’s work.
- Implement and foster adherence to the established PPDC’s policies, regulations, guidelines and procedures.
- Participate actively in organization-wide learning and other joint activities.
- Undertake any other lawful tasks as may be assigned by the Team Lead.
Qualifications
- B.Sc in Accounting / Finance, Master’s degree will be an advantage.
- Must be a qualified Chartered Accountant or in view ( ICAN, ACCA, CPA)
- Minimum of three (3) years experience performing similar roles in an INGO/NGO.
- Practical knowledge of sound statutory regulatory compliance
- Practical knowledge of the generally accepted accounting principles, standards and fiscal statutes.
- Experience with a USAID-funded or other international organization program funding
- Demonstrate donor reporting standard
- Financial reporting and record-keeping
- Documentation, filing and archiving skills.
- Presentation and report writing skills.
- Expert knowledge of Quickbooks Accounting software.
- Proficiency in the use of Microsoft Word, Outlook, Excel, Access, and PowerPoint Microsoft package (Excel, word and PowerPoint).
Personal Qualities:
- Excellent analytical and interpersonal skills with the ability to work cooperatively, tactfully, and diplomatically with a culturally diverse group of people.
- Demonstrate a high degree of integrity.
- Must be flexible and able to improvise to handle a variety of situations
- Ability to effectively train individuals and teams using participatory methodologies
- Constant face-to-face, electronic and telephone communication with colleagues and the general public
- Willingness and ability to work outside of normal business hours
- Ability to prepare documents in a well-designed and attractive format, with attention to detail
- Establish and maintain effective working relationships with both internal and external stakeholders.
Corporate Competencies:
- Demonstrates commitment to PPDC’s Mission, Vision and Values
- Displays culture, gender, religion, race, nationality and age sensitivity and adaptability.
Functional Competencies:
Knowledge Management and Learning:
- Sharing knowledge and experience.
- Provide helpful feedback and advice to others in the office.
Leadership and Self-Management:
- Focus on results for the client
- Consistently approaches work with energy and a positive construction attitude.
- Remains calm, in control and good-humored even under pressure.
- Responds positively to critical feedback and differing points of view.
- Willingness to be flexible and prepared to contribute to the organization in other duties as required.
Language Requirements:
- Fluency in English and Other Nigerian Languages.
Application Closing Date
25th July, 2024.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Note: Applications will be reviewed on a rolling basis, and only qualified applicants will be contacted.
by ppdc | Jul 12, 2024 | Job Vacancy
Job Title: Finance Assistant, Finance , PPDC.
Location: Kaduna, Plateau and Nasarawa State Respectively.
Employment Type: Full-time
Reporting to: Finance Lead and Grant Manager, PPDC.
Background
The Public and Private Development Centre (PPDC) is an organization established in 2003, with its headquarters located in Abuja, and focuses its interventions on promoting citizens’ participation in governance processes and strengthening transparency and accountability, while also improving ethics and integrity in the public and private sectors. PPDC is one of the leading organizations in civil society space in Nigeria dedicated to promoting wider public participation in procurement as a way to curb corruption, with more than 20 years’ experience in advocating and campaigning on integrity issues, especially in public procurement, contract implementation and public access to information.
PPDC also promotes open initiatives and open data standards, transparency and accountability, responsible climate transition and gender and inclusion.
Job Summary
The Finance Assistant will play a crucial role in supporting the Finance department within PPDC. This individual will work closely with the Finance Lead, Grant Manager and other accountants in optimizing resource allocation; bringing fresh ideas and perspectives to improve processes and efficiency. He/she will assist with day-to-day financial tasks like data entry and expense tracking; support with budgeting, donor compliance reviews, analyze financial data, prepare reports, conduct audits, support accounts receivable processes, reconcile expense reports, and ensure data integrity in QuickBooks. Also, will offer practical mentorship and onboarding for new recruits/ interns and contribute to financial planning and forecasting.
Key working relationships:
- The Finance Assistant will be a staff in Nasarawa, Plateau and Kaduna State Respectively and will report to the Grant manager while interacting directly with other staff including the Administrative/Logistics officer and other programs staff in the field office.
- S/he will also work with stakeholders, Local government and communities in the state. Directly reporting to the Grant Manager .
Main Duties & Responsibilities:
Finance work (70%):
- Manage accounts payable; verifying and processing invoices.
- Process financial transactions such as invoices, expense reports, and receipts.
- Assist in the preparation of financial reports, spreadsheets, and presentations.
- Maintain accurate financial records and documentation.
- Assist in budget preparation and monitoring.
- Ensure accurate and complete financial data entry.
- Support accounts receivable processes, including invoicing and collections.
- Reconcile employee expense reports and address discrepancies.
- Maintain up-to-date and organized financial records.
- Enter data into QuickBooks accounting software and ensure data integrity, accurate and complete financial data entry.
- Handle petty cash management and reconciliation.
- Assist in financial audits and compliance reviews.
- Perform bank reconciliations and monitoring bank/cash account activity.
- Assist in the preparation of tax returns and other regulatory filings.
- Monitor and maintain financial databases and software systems.
- Participate in financial planning and forecasting activities.
- Coordinate with other teams to provide financial information and support as needed.
Suppliers Invoice (10%):
- Assist in procurement processes, including obtaining quotes and processing purchase order
- Prepare all invoice payments and obtain approval from the authorized personnel
Administrative/Operations related work (15%):
- Manage archiving, scanning,correspondence and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team.
- Ensure Finance Documents are filled as per PPDC Finance Manual filing requirement.
- Support the People, Operations and Culture Team in the state in collating timesheets of all field office staff.
- Keep a tracker for all payment documents to ensure they are sent/ received to/in Head Office Abuja.
Perform other duties as required by the Accountant and Grant Manager. This will include but not limited to (5%):
- Support audit by making documents available.
- Support in Asset spot check and physical verification.
Qualifications and Experience Essential:
- Minimum of Bsc Accounting/Finance
- At least 2 years of progressively working with a finance team.
- Experience in working in INGO an added advantage
- Experience in working in INGO an added advantage
- Demonstrated commitment to transparency, accountability, and integrity in accounting practices.
- Willingness to travel occasionally, as required.
Required Skill:
- Excellent interpersonal and communication skills
- Proficiency with QuickBooks and MS Excel
- Good analytical and reporting skills
- Strong ability to be able to manage and prioritize multiple tasks
- Willingness to learn at all times
- A self-starter.
Language Requirements:
Fluency in English and Other Nigerian Languages.
What we offer
- Fairly competitive salary and benefits package, a great team environment and hybrid working options.
Other information:
- Only Nigerian based candidates will be considered.
- This position has been designated as sensitive and will require a criminal background check. We reserve the right to make employment contingent upon successful completion of the criminal background check.
Mode of Application: Kindly Click here to apply.
Note: Please note that applications will be reviewed on a rolling basis, and only qualified applicants will be contacted.
Application Deadline: 25th July, 2024.
by ppdc | Jun 5, 2024 | Job Vacancy
The Public and Private Development Centre (PPDC) is seeking dedicated Youth
corps members undertaking the mandatory One-year National Youth Service Corp
in the FCT interested in Social Justice to support the Reforming Pre-Trial Detention
Project in Nigeria Phase II. The aim is to provide legal representation to detainees in
custody across the different police divisions under the Police Duty Solicitor Scheme
within the Federal Capital Territory (FCT).
OPEN CALL CRITERIA:
1. Male or Female Youth Corp Member Only
2. Eligible applicant(s) must have completed their Bar examinations and be
officially called to the Nigerian bar.
3. Be willing to carry out their primary assignment during their service year at
PPDC.
ROLES AND RESPONSIBILITIES:
1. Provide legal representation and advice to detainees in police custody.
2. Work closely with the PPDC team to advocate for the rights of detainees.
3. Reduce the number of pretrial detainees in the FCT
4. Assist in the implementation of legal strategies aimed at reforming pre-trial
detention practices.
5. Conduct legal research and documentations related to cases and the
broader reform project.
