by ppdc | May 20, 2024 | Job Vacancy
Job Title: Procurement Specialist, PPDC.
Job Location: Abuja (FCT)
Employment Type: Short Term Contract (June 2024 – September 2024)
Reporting to: The Head of People, Operations and Culture, PPDC.
Background
The Public and Private Development Centre (PPDC) is an organization established in 2003, with its headquarters located in Abuja, and focuses its interventions on promoting citizens’ participation in governance processes and strengthening transparency and accountability, while also improving ethics and integrity in the public and private sectors. PPDC is one of the leading organizations in civil society space in Nigeria dedicated to promoting wider public participation in procurement as a way to curb corruption, with more than 20 years’ experience in advocating and campaigning on integrity issues, especially in public procurement, contract implementation and public access to information. PPDC’s work focuses on:
- Procurement Governance (PG)
- Digital Governance (DG)
- Access to Justice
- Democratic Accountability, Rule of Law and Good Governance
PPDC also promotes open initiatives and open data standards, transparency and accountability, responsible climate transition and gender and inclusion.
Job Overview
Under direct supervision of the Head of People, Operations and Culture, the Procurement Specialist will play a pivotal role in shaping and implementing the PPDC procurement strategies, ensuring effective sourcing and buying practices, while maintaining robust governance protocols. S/he will procure goods and services for all PPDC activities, prepare an offer analysis, and make recommendations regarding possible vendors. He/she will follow up with selected vendors to ensure that procured services are delivered effectively and in a timely and cost-effective manner. S//he will maintain procurement data, and solicit bids from various vendors to procure the items within the required time frame and at a reasonable cost. S/he will ensure that procurement-related activities conducted in the field are carried out in accordance with the donor requirement and will follow sound procurement procedures as outlined in the PPDC Procurement Manual. Your expertise will be critical in fostering a transparent and ethical procurement environment, ultimately contributing to the success of the PPDC’s mission and objectives.
Main Duties & Responsibilities
Strategic Procurement Management (70%)
- Manage procurement of a wide range of goods, commodities, and services through subcontracts, blanket purchase agreements, and purchase orders.
- Oversee solicitation of bids and quotes from vendors in adherence with policies and approved requisitions and procurement plans
- Comply with consistent usage of PPDC’s Procurement system in managing procurement processes.
- Maintain electronic procurement records and files in required PPDC’s systems.
- Maintain a file on market prices for commonly bought items.
- Maintain a comprehensive dashboard for procurement to ensure follow-up and analysis is updated on a weekly and monthly basis.
- Engage with State program managers for the development and regular updating of procurement plans for each project.
- Train other PPDC staff in the use of procurement systems, as necessary.
- Prepare offer analysis and make recommendations regarding possible vendors.
- Follow up with selected vendors to ensure that procured services are delivered effectively and in a timely and cost-effective manner.
- Ensure that procurement-related activities conducted by the field staff are carried out in accordance with procurement procedures as outlined by PPDC.
- Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, and statements of work, or to determine other technical specifications.
- May serve as a non-voting chairperson on evaluation committees in accordance with PPDC Procurement manual, policies/procedures and thresholds.
- Review and analyze budget estimates for allowability, allocability, reasonableness, and consistency; prepare cost evaluation data, and source selection documentation.
- Through market research efforts, identify and qualify potential suppliers ( products/services).
- Ensure that beneficial, ethical, and open supplier relationships are created and maintained according to procurement policies.
- Establish MSA&MPAs supplier agreements for commonly used items.
- Ensure all contracts and contractual terms are respected by supplier, PPDC and respect local legislation.
- Ensure all tenders are done in accordance with procedure and archived according to PPDC procedures.
- Other related responsibilities deemed necessary but not detailed herein.
Sourcing and Supplier Management (10%):
- Conduct thorough market research to identify potential suppliers and evaluate their capabilities.
- Lead the implementation of market surveys in all locations where PPDC operates.
- Negotiate contracts and agreements, ensuring favorable terms and conditions.
- Manage relationships with suppliers, monitor performance, and address any issues that may arise.
Buying and Contract Management (10%):
- Execute the procurement process, from requisition to delivery, ensuring compliance with policies and regulations.
- Draft, review, and analyze contracts to mitigate risks and ensure legal compliance.
- Maintain accurate records of procurement transactions, contracts, and supplier performance.
Finance & Compliance Management (10%):
- Ensure compliance with donor and PPDC regulations.
- Conduct regular audits and assessments to monitor compliance and identify areas for improvement.
- Uphold PPDC zero tolerance policy to corruption.
- Provide training to program team members on procurement compliance and procurement tools use.
Influence & Representation
- Represent PPDC at the relevant external meeting with the vendors as approved by the Head of People, Operations and Culture and CEO .
- Consult with other NGOs to identify the best potential suppliers and providers.
- Communicate effectively to ensure overall project targets and donors’ obligations are met.
Supervisory Responsibility: Directly supervises all Procurement
Accountability: Accountable for PPDC Procurement Manual, Code of conduct regarding procurement activities and PPDC Conflict of Interest policy.
Reports Directly To: Head of People, Operations and Culture
Works Directly with: The Grant Manager, State Program Managers, Operations Manager, all Operations team as required.
Knowledge, Skills and Abilities
- Bachelor’s degree in logistics, supply chain management, business administration, public administration, international development, or other relevant fields is required. A master degree is preferred.
- Professional certifications in procurement is mandatory (CIPS)
- At least seven (5) years of professional experience, with a minimum of three (4) years in purchasing and supply management experience with INGOs. Previous experience working on US government-funded projects is highly preferred.
- A clear understanding of procurement ethics and donor (USAID, EU, DFID, OFDA) compliance is essential.
- Strong negotiation and oral and written communication skills..
- Proficient in the use of procurement software and tools.
- Ability to work collaboratively in a diverse and inclusive environment.
- Strong numerical skills and attention to detail and quality.
- Demonstrated logical and flexible problem-solver, especially when working under pressure.
- Previous supervisory experience is highly preferred.
- Possesses both a willingness and an ability to train and be trained.
Core Competencies
- Strategic Sourcing: Demonstrated ability to develop and execute strategic sourcing plans that align with organizational objectives.
- Contract Negotiation: Strong negotiation skills with a track record of securing favorable terms and conditions. Proficiency in drafting, reviewing, and managing contracts to achieve organizational goals.
- Analytical Thinking: Strong analytical and problem-solving skills to navigate complex procurement challenges.
- Effective Communication: Clear and concise communication skills in negotiations, contract drafting, and supplier interactions. Collaborative approach with excellent interpersonal skills to work seamlessly with internal teams and external stakeholders.
- Cultural Sensitivity: Adaptable and sensitive to work in different cultural contexts.
- Time Management: Ability to work under pressure and meet strict deadlines.
- Leadership and Management: Leading by example, setting direction and supporting colleagues.
What we offer
- Fairly competitive salary and benefits package, a great team environment and hybrid working options.
Other information:
- Only Nigerian based candidates will be considered.
- This position has been designated as sensitive and will require a criminal background check. We reserve the right to make employment contingent upon successful completion of the criminal background check.
by ppdc | Apr 9, 2024 | Job Vacancy
Job Title: Program Assistant – Access to Justice Program
Job Location: Abuja (FCT)
Reporting to: Program Officer
Type of Contract: Full-Time Employment
Job Summary
The Program Assistant will provide central support to the Access to Justice program, ensuring efficient coordination and implementation of activities at the PPDC FCT level within the legal and judicial reform initiative. This role requires a detail-oriented and organized professional with a strong understanding of access to justice, human rights, and project assistance. The Program Assistant will play a major role in facilitating smooth operations, documentation, and communication for the success of the Access to Justice program.
Key Components – Program Coordination, Administrative Support, Budget Assistance, Stakeholder Communication, Data Management, Reporting and Documentation, Communication Assistance
Main Duties & Responsibilities
- Assist in coordinating and facilitating the implementation of access to justice initiatives at the FCT level, aligning with project objectives and timelines.
- Collaborate with Program Managers and state-level officers to ensure effective communication and coordination.
- Provide support in monitoring Access to Justice program budgets and expenditures at the head office level.
- Assist in the preparation of financial reports and forecasts related to access to justice activities.
- Assist in communicating with stakeholders, including government entities, legal practitioners, and civil society organizations.
- Support in fostering positive relationships and effective communication channels with key stakeholders.
- Assist in data management activities related to access to justice initiatives, ensuring accurate and timely documentation.
- Contribute to the systematic capturing of lessons learned and key data.
- Support the preparation of reports on access to justice project progress and outcomes at the head office level.
- Contribute to the documentation of access to justice activities, results, and lessons learned for internal and external reporting.
- Assist in communication efforts related to access to justice initiatives, contributing to increased visibility.
- Support in monitoring program budgets, expenditures, and financial documentation.
- Assist in the organization and coordination of capacity-building initiatives for program staff and stakeholders.
- Support in training programs aimed at enhancing skills and knowledge related to access to justice.
- Provide assistance in organizing and supporting policy dialogue initiatives related to access to justice.
- Handle routine administrative tasks as assigned by the supervisor.
Core Competencies
- Teamwork – Works collaboratively within a team, supporting others and fostering a positive team environment. Fosters a sense of team spirit by developing a shared understanding, responsibility, and enthusiasm for the team’s work.
- Delivering result – Uses time and resources effectively to achieve desired results. It requires taking the initiative to set and meet challenging targets, having determination when confronting obstacles, and delivering results.
- Communication – Encourages and contributes to clear and open communication. Presents information using language and sequence of ideas that is easy for recipients to understand.
- Knowledge Sharing & Improvement – Continually seeks to improve the knowledge, skills and work processes of oneself and others. Identifies ways to improve one’s own and others’ performance through constructive feedback and the sharing and recording of lessons learned.
- Professionalism – Demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
Qualifications:
- Bachelor’s degree in law, social sciences, public administration, or a related field.
- Minimum of Two (2) years of experience in program management or One (1) year full time experience in NGO sector.
- Proven experience in administrative roles, preferably in project coordination.
- Strong organizational and communication skills.
- Familiarity with data management and documentation.
- Basic understanding of legal and judicial reform, access to justice, or related areas.
- Proficient in MS Office applications.
Required Soft Skill
- Communication Skill
- Project Supervision
- Report Writing
- Organizational Skill
- Time Management
Language Requirements:
- Fluency in English and Other Nigerian Languages.
Mode of Application:
Interested applicants should click here to apply.
Application Deadline: 22nd April, 2024.
Note: Only qualified applicants will be contacted.
PPDC is committed to achieving workforce diversity in terms of gender and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
PPDC does not tolerate sexual exploitation and abuse, or any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
by ppdc | Apr 8, 2024 | Job Vacancy
Job Title: Product Manager , PPDC
Job Location: Abuja (FCT)
Employment Type: Full-time (Hybrid)
Reporting to: Director of Partnerships and Innovation, PPDC.
Note: The Product Manager (PM) will be working directly with the Developers
Background
The Public and Private Development Centre (PPDC) is an organization established in 2003, with its headquarters located in Abuja. PPDC focuses its interventions on promoting citizens’ participation in governance processes and strengthening transparency and accountability, while also improving ethics and integrity in the public and private sectors. PPDC is one of the leading organizations in civil society space in Nigeria dedicated to promoting wider public participation in procurement as a way to curb corruption. PPDC has more than 20 years’ experience in advocating and campaigning on integrity issues, especially in public procurement, contract implementation and public access to information.
PPDC’s work focuses on:
- Procurement Governance (PG)
- Digital Governance (DG)
- Access to Justice
PPDC also promotes open initiatives and open data standards, transparency and accountability, responsible climate transition and gender and inclusion.
Job Summary
The Product Manager (PM) will be responsible for overseeing the development and implementation of new products, enhancements to existing products, and marketing of products.
The Product Manager (PM) will collaborate with teams and external users to define product requirements, prioritize features, and drive the product development lifecycle from concept to launch.
Main Duties & Responsibilities
- Developing and managing product life-cycle, including:
- defining product vision, requirements and features.
- managing development process of products (from initiation to launch)
- Drive product innovation and new discoveries by staying up to date with market trends, emerging technologies, and also conducting market research to understand user needs and to identify opportunities (and competitors/challenges).
- Track/Monitor and analyze product performance and feedback from internal and external users.
- Responsible for communicating product vision and features to internal and external users, including; Developing pitch decks, Documentation, Presentation and Demos
- Responsible for managing user/customer relationships
- Developing pricing / subscription models for products
What you will need
- Bachelor’s in Business, Management, Computer Science, Software Engineering, or other relevant fields. Masters degree is an added advantage
- 5+ years managing products and teams (preferably in the software/technology industry)
- Product Management Certifications is very compulsory
- A proven track record of managing an entire product lifecycle.
- Experience in launching successful products in an added advantage
- Experience in conducting market research and analysis
- Fluency in English (both written and spoken); proficiency in other languages, particularly local languages, is an asset.
- Willingness to travel occasionally, as required.
Required Skill
- Strong technical or design knowledge
- Strong understanding of product management principles (like Agile methodologies)
- Experience in design (with Figma or other design tools)
- Proficient in the use of Word and Excel
- Experience/Knowledge with CI/CD and Cloud infrastructure is an added advantage
- Experience in leveraging AI technologies in managing products is a big plus
- Excellent communication skills (written and verbal) – including ability to communicate and simplify technical ideas to non-technical audiences.
- Good leadership skills.
- Must be passionate about building great products.
- High sense of ownership (taking ownership of products).
Competencies
- Strategic Thinking and Planning: Builds Strategic Performance by directing efforts and guiding others toward a clear and unifying vision of the future, while supporting, promoting, and ensuring alignment with PPDC’s vision and values.
- Decision Making/Conflict Solving: Has the ability to analyze situations, diagnose conflicts, as well as establish and evaluate courses of action to produce logical, practical, and acceptable solutions.
- Influencing: Gains others’ support for ideas, proposals, solutions, and courses of action that benefit PPDC.
- Accountability: Takes ownership of all responsibilities and honor commitments. Supports subordinates, provides oversight, and takes responsibility for delegated assignments. • Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable
- Leadership and Management: Provides clear vision, direction, and purpose, ensuring that team members understand and are held accountable for their roles and responsibilities. Takes an active role in others’ development by providing timely feedback, coaching, mentoring, and learning opportunities.
Language Requirements:
- Fluency in English and Other Nigerian Languages.
Mode of Application: Kindly Click here to apply.
Note: Only qualified applicants will be contacted.
Application Deadline: 22nd April, 2024.
by ppdc | Mar 11, 2024 | Job Vacancy
Job Title: State Program Officer, Access to Justice , PPDC
Job Location: Plateau and Kaduna State Respectively
Number of Slot: 2 (One per state)
Employment Type: Full-time
Reporting to: Senior Program Manager, PPDC
Background
The Public and Private Development Centre (PPDC) is an organization established in 2003, with its headquarters located in Abuja. PPDC focuses its interventions on promoting citizens’ participation in governance processes and strengthening transparency and accountability, while also improving ethics and integrity in the public and private sectors. PPDC is one of the leading organizations in civil society space in Nigeria dedicated to promoting wider public participation in procurement as a way to curb corruption. PPDC has more than 20 years’ experience in advocating and campaigning on integrity issues, especially in public procurement, contract implementation and public access to information.
PPDC’s work focuses on:
- Procurement Governance (PG)
- Digital Governance (DG)
- Access to Justice
PPDC also promotes open initiatives and open data standards, transparency and accountability, responsible climate transition and gender and inclusion.
Job Summary
The State Programs Officer, specializing in Access to Justice, will play a key role in supporting the Program Manager in the planning, coordination, and implementation of state-level activities within the framework of a comprehensive legal and judicial reform initiatives of PPDC. This role demands a proactive and dedicated professional with a background in access to justice, human rights, and project implementation. The State Programs Officer will contribute to ensuring the successful execution of state-level interventions, engaging stakeholders, and fostering impactful change in access to justice.
Key Components: State-Level Access to Justice Project Coordination, Budget Oversight, Stakeholder Engagement, Data Management, Reporting and Documentation, Communication, Programmatic Support, Administrative tasks, Capacity Building, Policy Dialogue Support, Gender, and Human Rights Mainstreaming
Main Duties & Responsibilities
- Assist in the planning, coordination, and implementation of access to justice initiatives at the state level, ensuring alignment with overarching project objectives and timelines.
- Collaborate closely with local partners, government entities, and civil society organizations to facilitate the effective execution of state-level access to justice interventions.
- Monitor and meticulously manage state-level access to justice project budgets and expenditures, ensuring strict compliance with financial guidelines.
- Contribute significantly to the preparation of precise financial reports and forecasts specific to state-level access to justice activities.
- Engage proactively with state-level government entities, legal practitioners, civil society organizations, and community leaders to facilitate seamless coordination for access to justice initiatives.
- Foster positive and enduring relationships with key stakeholders, addressing and resolving specific regional challenges in access to justice.
- Assist in establishing a robust framework for data sharing among state-level stakeholders to facilitate the effective implementation of access to justice initiatives.
- Ensure systematic capture of lessons learned and key data at the state level for knowledge-based reporting and improvement of future initiatives.
- Contribute substantially to the preparation of timely and comprehensive reports on state-level access to justice project progress and outcomes.
- Document state-level access to justice activities, results, and lessons learned for both internal and external reporting.
- Support communication efforts specific to state-level access to justice initiatives, playing a pivotal role in increasing visibility among local stakeholders.
- Assist in the development of state-specific communication materials for access to justice, ensuring relevance and effectiveness.
- Provide crucial programmatic support at the state level, ensuring unwavering adherence to PPDC rules and regulations in all access to justice activities.
- Play an integral role in the development and meticulous review of state-specific documents and reports related to access to justice.
- Assist in administrative tasks related to state-level access to justice project activities, meetings, and workshops, ensuring seamless organization.
- Ensure the meticulous organization and coordination of state-level events related to access to justice, contributing to their success.
- Support the organization and delivery of capacity-building initiatives for state-level project staff, legal professionals, and relevant stakeholders.
- Contribute significantly to training programs aimed at enhancing the skills and knowledge of individuals involved in access to justice activities at the state level.
- Assist in the organization and support of policy dialogue initiatives specific to access to justice at the state level.
- Play an active role in identifying and addressing key challenges in access to justice within the state, proposing effective solutions.
- Contribute diligently to efforts in mainstreaming a human rights-based approach and gender empowerment in state-level access to justice activities.
- Ensure that state-level access to justice initiatives align with PPDC’s unwavering principles on human rights.
What you will need
- Bachelor’s degree in law, social sciences, or a related field.
- Minimum of three (3) years of experience in project coordination, with a focus on access to justice. A combination of relevant education and experience may be considered.
- Understanding of access to justice, human rights, and legal reform.
- Familiarity with PPDC rules and regulations is advantageous.
- Fluency in English (both written and spoken); proficiency in other languages, particularly local languages, is an asset.
- Willingness to travel occasionally, as required.
Required Skill
- Proficient use of all necessary software to be used.
- In-depth knowledge of procurement governance principles, digital governance frameworks, and relevant regulatory frameworks at national and international levels.
- Strong analytical skills and ability to synthesize complex information into clear and actionable recommendations.
- Excellent communication skills, including the ability to effectively engage with diverse stakeholders and present findings persuasively.
Competencies
- Teamwork – Works collaboratively within a team, supporting others and fostering a positive team environment. Fosters a sense of team spirit by developing a shared understanding, responsibility, and enthusiasm for the team’s work.
- Delivering result – Uses time and resources effectively to achieve desired results. It requires taking the initiative to set and meet challenging targets, having determination when confronting obstacles, and delivering results.
- Communication – Encourages and contributes to clear and open communication. Presents information using language and sequence of ideas that is easy for recipients to understand.
- Knowledge Sharing & Improvement – Continually seeks to improve the knowledge, skills and work processes of oneself and others. Identifies ways to improve one’s own and others’ performance through constructive feedback and the sharing and recording of lessons learned.
- Professionalism – Demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
Mode of Application: Kindly click here to apply
Note: Only qualified applicants will be contacted.
Application Deadline: 28th March, 2024.
by Abdulmajid Sanusi | Feb 29, 2024 | Job Vacancy
ob Title: Deputy Senior Program Manager, Governance , PPDC
Job Location: Abuja (FCT)
Employment Type: Full-time (Hybrid)
Reporting to: Senior Program Manager, PPDC.
Background
The Public and Private Development Centre (PPDC) is an organization established in 2003, with its headquarters located in Abuja. PPDC focuses its interventions on promoting citizens’ participation in governance processes and strengthening transparency and accountability, while also improving ethics and integrity in the public and private sectors. PPDC is one of the leading organizations in civil society space in Nigeria dedicated to promoting wider public participation in procurement as a way to curb corruption. PPDC has more than 20 years’ experience in advocating and campaigning on integrity issues, especially in public procurement, contract implementation and public access to information.
PPDC’s work focuses on:
- Procurement Governance (PG)
- Digital Governance (DG)
- Access to Justice
PPDC also promotes open initiatives and open data standards, transparency and accountability, responsible climate transition and gender and inclusion.
Job Summary
The Deputy Senior Program Manager will play a crucial role in leading and coordinating governance and public finance management initiatives within PPDC. This individual will work closely with senior management, program teams, government agencies, civil society organizations, and other stakeholders to drive impactful projects aimed at enhancing transparency, accountability, and efficiency in public finance management and procurement processes.
Key Components – Program/ Project Coordination, Stakeholder Engagement, Data Management, Reporting and Documentation, Communication, Programmatic Support, Administrative Tasks, Capacity Building, Policy Dialogue Support.
Main Duties & Responsibilities
Strategy Development and Implementation:
- Develop comprehensive strategies for advancing procurement governance and digital governance objectives in alignment with PPDC’s mission and vision.
- Lead the implementation of strategic initiatives, ensuring timely delivery and effective utilization of resources.
Program Management:
- Oversee the planning, execution, and evaluation of programs and projects related to procurement governance and digital governance.
- Manage program budgets, monitor expenditure, and ensure compliance with donor requirements and organizational policies.
Stakeholder Engagement:
- Cultivate and maintain strong relationships with government agencies, private sector partners, civil society organizations, and other relevant stakeholders.
- Collaborate with stakeholders to identify opportunities for partnership and collaboration in advancing governance objectives.
Policy Advocacy and Research:
- Conduct research and analysis on emerging trends, best practices, and challenges in procurement governance and digital governance.
- Advocate for policy reforms and institutional changes to improve transparency, integrity, and effectiveness in governance processes.
Capacity Building and Training:
- Develop and deliver capacity-building programs, workshops, and training sessions for government officials, procurement practitioners, and civil society actors.
- Provide technical assistance and advisory support to strengthen institutional capacities in procurement and digital governance.
Monitoring and Evaluation:
- Prepare regular reports and presentations for internal and external stakeholders, highlighting program achievements and lessons learned.
Key Performance Indicators
- Percentage increase in transparency and accountability in procurement processes as evidenced by stakeholder feedback and independent assessments.
- Timeliness of project delivery against set milestones and deadlines.
- Number of knowledge-sharing events organized to foster dialogue and collaboration among stakeholders.
- Number of policy briefs, research papers, or publications produced on procurement governance and digital governance issues by the Governance Team.
- Number of training sessions/workshops conducted on procurement governance and digital governance topics.
- Team performance: Achievement of team goals and objectives within specified timeframes.
- Timeliness and accuracy of reporting to internal and external stakeholders.
What you will need
- Minimum of Master’s degree in Public Administration, Public Policy, Governance, Law, International Development, or a related field. A combination of relevant education and experience may be considered.
- At least 5 years of progressively responsible experience in program management, policy analysis, or advocacy, with a focus on governance issues.
- Proven leadership abilities, with experience in leading multidisciplinary teams and managing complex projects.
- Demonstrated commitment to transparency, accountability, and integrity in governance practices.
- Fluency in English (both written and spoken); proficiency in other languages, particularly local languages, is an asset.
- Willingness to travel occasionally, as required.
Required Skill
- Proficient use of all necessary software to be used.
- In-depth knowledge of procurement governance principles, digital governance frameworks, and relevant regulatory frameworks at national and international levels.
- Strong analytical skills and ability to synthesize complex information into clear and actionable recommendations.
- Excellent communication skills, including the ability to effectively engage with diverse stakeholders and present findings persuasively.
Competencies
- Strategic Thinking and Planning: Builds Strategic Performance by directing efforts and guiding others toward a clear and unifying vision of the future, while supporting, promoting, and ensuring alignment with PPDC’s vision and values.
- Decision Making/Conflict Solving: Has the ability to analyze situations, diagnose conflicts, as well as establish and evaluate courses of action to produce logical, practical, and acceptable solutions.
- Influencing: Gains others’ support for ideas, proposals, solutions, and courses of action that benefit PPDC.
- Accountability: Takes ownership of all responsibilities and honor commitments. Supports subordinates, provides oversight, and takes responsibility for delegated assignments. • Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable
- Leadership and Management: Provides clear vision, direction, and purpose, ensuring that team members understand and are held accountable for their roles and responsibilities. Takes an active role in others’ development by providing timely feedback, coaching, mentoring, and learning opportunities.
Language Requirements:
- Fluency in English and Other Nigerian Languages.
Mode of Application: Kindly Click here to apply.
Note: Only qualified applicants will be contacted.
Application Deadline: 13th March, 2024.
by ppdc | Feb 29, 2024 | Job Vacancy
Job Position: Executive Assistant
Job Location: Abuja (FCT)
Employment Type: Full-time
Reporting to: Chief Executive Officer
Background
The Public and Private Development Centre (PPDC) is an organization established in 2003, with its headquarters located in Abuja. PPDC focuses its interventions on promoting citizens’ participation in governance processes and strengthening transparency and accountability, while also improving ethics and integrity in the public and private sectors. PPDC is one of the leading organizations in civil society space in Nigeria dedicated to promoting wider public participation in procurement as a way to curb corruption. PPDC has more than 20 years’ experience in advocating and campaigning on integrity issues, especially in public procurement, contract implementation and public access to information.
PPDC’s work focuses on:
- Procurement Governance (PG)
- Digital Governance (DG)
- Access to Justice
PPDC also promotes open initiatives and open data standards, transparency and accountability, responsible climate transition and gender and inclusion.
Job Summary
The Executive Assistant provides high-level, confidential administrative support to the office of the Chief Executive Officer (CEO), PPDC in his relevant capacities. Duties may be project-based and include scheduling travel, arranging meetings, handling information requests, preparing reports and correspondence and liaising with board members. This position is often privy to confidential information and as such, requires diplomacy and discretion. The role requires someone stepping in during an exciting period of organizational transition and development and with a focus on increasing employee value while implementing organizational structures and strategies that increase team productivity and positive outlook. The work modality is a hybrid model of both remote and physical presence.
Main Duties & Responsibilities
General Administrative and Clerical Tasks (50%):
- Schedule management including preparing a calendar for meetings and trips, workplan, and providing needed background information to ensure the CEO is adequately prepared.
- Meeting management for notes and action points including for the CEO meetings, and for board meetings as appropriate.
- Team liaison with: a) the operations team to arrange travel and logistics. This may include booking flights, car rental and hotel accommodations and completing expense reports for reimbursement after the trip. b) programs team to share and receive updates on program activities, partnerships and funding opportunities.
- Correspondence management including the drafting of emails and other correspondence as directed by the CEO.
Coordination and Communication (25%):
- Implement digital engagement and manage the CEO’s social media profiles, posting of regular appropriate content and implementation of the CEO’s communication strategy.
- Ensure transparent coordination mechanisms and regular information-sharing between the CEO, team leads and relevant external stakeholders as may be appropriate.
- Support the relevant board meetings with note taking and follow up on action points.
- Support the team and be involved with projects and field visits as may be necessary.
Research and analysis (25%)
- Ensure the research, documentation and sharing of lessons learned/best practices on strategic or operational issues and actively share information with the CEO for his attention.
- Research and analysis of key literature/ developments in relevant fields of the CEO’s area of interest and inclusion of research in storage with key highlights for the CEO’s attention.
- Stay informed and abreast of news, statements, speeches and developments in the country and globally as it relates to the CEO’s areas of engagement.
- Drafting and editing speeches for different occasions and purposes, including conducting research to ensure appropriateness, preciseness in delivery and overall content quality.
What you will need:
- A Bachelor’s Degree or its equivalent – previous administrative role will also be an advantage.
- Minimum of two (2) years, proven experience in the field of application, preferably in an NGO.
- Advanced user of Microsoft Office Suit
- High level of discretion and confidentiality
- Organizational, communication and people skills, with knowledge of multiple operational functions and principles.
- Sound knowledge of research, data analytics and reporting.
- Outstanding communication and social media management skills.
- Proven interpersonal relationship skills.
- Ability to work with all levels of management and to influence and support development of recommendations.
- Excellent written and oral communication skills in English.
Corporate Competencies:
- Demonstrates commitment to PPDC’s Mission, Vision and Values
- Displays culture, gender, religion, race, nationality and age sensitivity and adaptability.
Functional Competencies
Knowledge Management and Learning
- Sharing knowledge and experience.
- Provide helpful feedback and advice to others in the office.
Leadership and Self-Management:
- Focus on results for the client
- Consistently approaches work with energy and a positive construction attitude.
- Remains calm, in control and good-humored even under pressure.
- Responds positively to critical feedback and differing points of view.
- Willingness to be flexible and prepared to contribute to the organization in other duties as required
Language Requirements:
- Fluency in English and Other Nigerian Languages.
Mode of Application: Kindly click here to apply.
Note: Only qualified applicants will be contacted.
Application Deadline: 13th March, 2024.
