2nd May, 2024.
1. BACKGROUND
This is to bring to your kind attention that we are running a project for the implementation of a Court Administration and Case Management Project.
In fulfilling part of our mandate, we wish to engage a vendor to supply, deliver and install equipment below in accordance with the specifications provided. Vendors are encouraged to read the entire document to ensure they have a clear understanding of our requirement before submitting a bid.
DESCRIPTION OF SERVICE (Please quote for each lot separately)
LOT 1 (Computer and Accessories)
Vendors must quote for all items in this lot.
| S/N | SUPPLY OF DESKTOPS | DESCRIPTION SPECIFICATION | Unit | Kaduna State | Nasarawa State | Plateau State |
| Quantity | ||||||
| 1. | Product Name | HP 200 G4 22” All in One desktop with Wired Keyboard and Mouse. Must be able to specify maintenance and warranty terms and conditions. | Each | 5 | 5 | 5 |
| Microprocessor | Intel Core i5 | |||||
| Memory | 8G RAM | |||||
| Hard Drive | 1TB SATA HDD | |||||
| Operating System Windows 10 | ||||||
| SOFTWARE PROGRAM | Unit | Quantity | ||||
| 2 | Microsoft Office | 2021 Professional Plus [Open license product key] | Each | 5 users | 5 users | 5 users |
| 3 | Norton Antivirus | Norton by Symantec (1 year Subscription) | Each | 5 users | 5 users | 5 users |
| S/N | SUPPLY OF PHOTOCOPIERS | Description/Specification | Unit | Kaduna State | Nasarawa State | Plateau state |
| 2. | Product Name | Sharp Photocopier AR 7024, digital multifunction system – print , scan and copy, standard black toner, memory Standard 64 MB maximum 448 MB*4, USB 2.0 or higher, custom LCD, print sizes maximum A3 – A6*2 minimum. Paper capacity standard 350 sheets, (Must come with a USB Cable)Note: To be supplied with a standing cabinet | Each | 1 | 1 | 1 |
LOT 2 (Air Conditioner/Ceiling Fan/Rechargeable cooling wall fan/Extension Cable)
Vendors must quote for all items in this lot.
| S/N | DESCRIPTION SPECIFICATION | Unit | Nasarawa State | Plateau State | Kaduna State |
| Quantity | |||||
| 1 | Brand – Hisense 1.5 HP inverter split Air Conditioner Supercooling gold fin Color – White Copper condenser, Gas type [R410] Quote must include installation kit, A.C Bracket and labor costs | Each | 1 | 1 | 1 |
| 2 | 56”Ceiling fan Brand – Ox 3 blade Colour: Any 5 speed regulator Single Phase Volts of AC Voltage Range: 220-240 V Rated Voltage: 230 V Must be inclusive of installation costs | Each | 1 | 1 | 1 |
| 3 | Lontor 3 blade Rechargeable cooling wall Fan [AC/DC] with light Fan Size: 16 inches Voltage 220ah Colour: white/gray with 20 watts solar panel Must be inclusive of installation costs | Each | 3 | 3 | 3 |
| 4 | Ellington 5-way multiplier Extension socket 3-way socket Surge protection | Each | 10 | 10 | 10 |
LOT 3 (Office Furniture)
Vendors must quote for all items in this lot.
| S/N | DESCRIPTION SPECIFICATION | Unit | Nasarawa State | Plateau State | Kaduna State |
| Quantity | |||||
| 1. | File cabinet – Metal 4 drawer File Cabinet [central lock, gray colour, hold A4 files] See Picture in Annex B | Each | 2 | 2 | 2 |
| 2 | Office Line Chairs [Black] See picture in Annex A | Each | 6 | 6 | 6 |
| 3 | Office tables 4 feet Office Wood table Cherry/black colour, 3 drawers | Each | 6 | 6 | 6 |
| Note: All furniture will be set up by vendor at its own costs | |||||
LOT 4 (Supply of 5Kva Inverter System, inclusive of Solar panels)
Vendors must quote for all items in this lot.
| S/N | DESCRIPTION SPECIFICATION | Unit | Nasarawa State | Plateau State | Kaduna State |
| Quantity | |||||
| 1. | 5kva/48V PURE SINEWAVE INVERTER, 4 units of 220Ah TUBULAR BATTERIES, 12 units of 320 watts MONOCRYSTALLINE SOLAR PANELS, 6mm double shielded dual core cables and 60 amps MPPT CHARGE CONTROLLER as well as other accessories such as cables, battery racks etc. | Each | 1 | 1 | 1 |
Deadline for Submission
6th May 2024, 5:00 pm Local Abuja time.
REQUIREMENTS
All applicants must provide the following.
1. An expression of interest on your official letterhead indicating capacity to deliver on this assignment, inclusive of your financial proposal for the items to be supplied.
2. A valid Tax certificate with the tax identification Number.
3. Copy of your organization CAC registration certificate/ business name registration
4. Evidence of experience of previous similar jobs (supply, delivery and installation of office equipment /furniture or electronic equipment). Only third-party evidence such as contractual documents will be considered, not a list of similar jobs/references.
5. Verifiable details of physical contact address, mobile phone numbers and email address(es) must be indicated in your expression of interest.
6. Warranty conditions and a brochure of the products – For LOT 1, 2 and 4 only.
7. The expected delivery schedule/ timelines for delivery of equipment to all the States.
NOTE THE INFORMATION BELOW:
1. Appropriate taxes such as Withholding Tax (WHT) will be deducted prior to making any payments for the good[s] supplied. Also, PPDC as an NGO is exempt from the payment of VAT.
2. ALL BIDS MUST BE SUBMITTED IN HARD COPY
3. All hard copy bids must be put in an envelope and marked SUPPLY OF GOODS TO VARIOUS STATES – CACM PROJECT at the top right-hand side of the envelope with the address of the vendor clearly indicated at the back of the envelope.
4. The only delivery address for this process is to the below address and to be addressed to the:
Public and Private Development Centre
Block L, House No 2, Plot 622 Mercy Samuelson Estate,
Karmo District, Abuja,FCT.
5. Ensure you put all bids into the PPDC bid box and complete the bid worksheet at the office reception at the address stated above.
6. All bids must be submitted before close of business, on 6th May ,2024.
7. All financial bids must be in Naira (NGN). NOTE, partial quotes are not allowed.
8. All Prices must be valid for 90 days and must be inclusive of delivery costs. Note in some circumstances PPDC may ask that this period be extended beyond this initial period indicated in this RFQ.
9. Vendors cannot submit for multiple lots, but only one lot at a time – either Lot 1, 2, 3 or 4.
10. Bids to be submitted between the hours of 10.00am and 4:00 pm on Monday through Friday only. It is your responsibility to ensure your response reaches the address above before the deadline.
11. Do not send submissions to this email as they will not be considered.
12. Note the selected bidder will be responsible for supply, delivery and installation at Kaduna, Plateau and Nasarawa states respectively.
Note: Specific location shall be discussed with the successful bidder.
13. Payment terms: – 100% within 30 days after receipt of goods, submission of payment documentation and satisfactory signoff of job completion by State[s] Admin/logistics officers.
14. The award for each of the LOT[s] is subject to contract terms and conditions and satisfactory outcome of due diligence checks on capacity to deliver this assignment.
15. Sample of the Office Line Chair and metal file cabinet is indicated in ANNEX A & B attached to this RFQ.
Note: All items must be supplied in good condition, and in accordance with specification,
otherwise items will be rejected and replaced at the expense of the vendor before acceptance.
For all request for clarification, feel free to contact the email procurement@ppdc.org
Closing Date: The deadline for submission is 16th May 2024.
Note:
Responses received after the submission deadline for whatever reason will not be considered for evaluation.
Thank you and we look forward to receiving your quotation.
ANNEX A
FRONT OF THE CHAIR BACK OF THE CHAIR
ANNEX B
